Log In
Sign Up
Job Description Accounts Receivable Specialist (Remote)
Staples is business to business. You’re what binds us together.
Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.
What You’ll Be Doing
- Responsible for the entry and maintenance of vendor program agreements. Collect vendor program allowances based on negotiated terms. Prepare quarterly reconciliations of purchases and rebates to ensure allowances are accrued correctly. Research and resolve any issues that come up during reconciliation process. Identify and communicate cushion/risk. Meet monthly collection goals and established due dates. Use Aging reports to manage collections and ensure vendor balances do not exceed 60 days. Perform prior year audit of assigned vendors. Proactively provide feedback and recommendations for process improvements. Complete vendor post audit of function.
- Create weekly invoices for Marketing Activities (Incremental). Partner with vendors to understand proof of performance requirements. Work with merchants to understand future marketing activities and develop a process for merchants to communicate vendor program information or requirements. Meet with merchants on a regular basis to review vendor balances and assess risk. Ensure roadmaps are received for large outstanding balances and any balance that exceeds 90 days. Provide support and training to merchants on the Incremental process.
- Process vendor payments. Work with merchants to ensure payments are allocated appropriately. Work with Accounts Payable to understand timing of check runs and month end cutoffs to avoid causing debit balances.
- Perform month-end close responsibilities including the preparation of journal entries and schedules. Reconcile accounts and prepare analysis/reporting to support the monthly Incremental Summary emailed to members of Finance and Merchandising.
What You Bring To The Table
- Superior customer service skills; excellent communication and interpersonal skills.
- Strong analytical and problem-solving skills; focus on process improvement.
- Ability to work with minimal supervision and think out of the box.
- Excellent PC skills including Microsoft Excel and Word.
- Strong attention to detail and strong organizational skills.
What’s Needed- Basic Qualifications
- 1+ years of related work experience
What’s Needed- Preferred Qualifications
- Bachelor’s degree in accounting preferred
- Oracle and Brio a plus.
We Offer
- Inclusive culture with associate-led Business Resource Groups
- Flexible PTO (22 days) and Holiday Schedule
- Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!
About Us
Staples is an Equal Opportunity Employer who values the diversity of our people, products, and services.
