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Finance and Administrative Manager
School of Engineering, Stanford, California, United States
New
Administration
Post Date 9 hours ago
Requisition # 100665
The School of Engineering
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world’s most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world’s most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
The Stanford Technology Ventures Program (STVP,~~~ the Department of Management Science and Engineering is the Stanford Engineering Entrepreneurial Center. We empower entrepreneurs to become global citizens who create and scale responsible innovations.
Our vision is anchored on three strategic focus areas
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Advancing and disseminating ground-breaking research on technology entrepreneurship and innovation
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Accelerating the teaching and learning of responsible entrepreneurial leadership
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Activating and enriching communities of entrepreneurs around the world
We imagine a future where our work helps to embed equity and ethics into entrepreneurship and innovation and where entrepreneurs help all of us to thrive. Bringing this idea into reality will depend on diverse perspectives and an inclusive culture.
The STVP, Stanford Engineering Entrepreneurship Center, seeks a Finance and Administrative Manager to provide administrative and operational support to our unit. Reporting to the Executive Director, this position is critical in supporting our mission: to seek solutions to important global problems and educate leaders who will make the world a better place. You will help many diverse stakeholders and perform various simultaneous dutiesincludingsupporting the faculty and staff operating activities,routine financial transactions,andsupervisingand managingour student employees. Are you personable, proactive, organized, and detail-oriented? Then this position may be the right fit for you!
Your responsibilities include:
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Independently implement, administer, and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
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Collect and analyze data, create reports, review and explain trends, formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
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Analyze and interpret policies; develop, revise and implement procedures for program or function.
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Represent the program or function as the key contact and subject matter expert within STVP, the department or school.Commit resources and provide information and/or training.May also represent the program or function to external/internal stakeholders and constituencies.
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Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences,recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
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Process and monitor routine financial transactions, including researching and resolving discrepancies.May participate in development of budgets, monitor, and approve expenditures.May perform limited forecasting and provide recommendations that determine the budget.
_*Other duties as assigned._
Education & Experience (Required):
- Bachelor’s degreeand three years of administrative experience, or a combination of education and relevant experience.
Knowledge, Skills, and Abilities (Required):
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Demonstrated ability to prioritize own work and multi-task.
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Demonstrated excellent organizational skills.
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Demonstrated ability to take initiative and ownership of projects.
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Ability to communicate effectively both orally and in writing.
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Ability to routinely and independently exercise sound judgment in making decisions.
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Demonstrated experience working independently and as part of a team.
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Relevant subject matter knowledge.
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Ability to direct the work of others, for jobs requiring supervision.
Education & Experience (Desired):
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Has basic financial and accounting knowledge.
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Experience with and/or ability to quickly learn Oracle financial system, Excel, and Google sheet.
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MS Office, Outlook, and Google Drive experience.
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Strong verbal and written communication skills.
Physical Requirements:*
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Constantly perform desk-based computer tasks.
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Frequently stand/walk, sitting, grasp lightly/fine manipulation.
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Occasionally use a telephone.
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Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
_*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._
Work Standards:
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Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
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Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
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Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, ~~~.
Pay Range:
The expected pay range for this position is $64,480 to $120,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (~~~) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourculture andunique perksempower you with:
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Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
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A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
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A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
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Discovery and fun. Stroll through historic sculptures, trails, and museums.
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Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.
_*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Additional Information
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Schedule: Full-time
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Job Code: 4121
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Employee Status: Regular
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Grade: H
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Requisition ID: 100665
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Work Arrangement : Hybrid Eligible