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Who We Are…
We are a collection of members’ clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.
The Role…
The Assistant Private Events Manager will be responsible for managing and executing quality events, including client and partner liaison.
Main Duties…
This position will be responsible for assisting the booking and managing of private events and meetings.
Supporting the management team as needed.
Private events duties, including but not limited to booking events, creating contracts, BEO’s, sending proposals, catering and other as required.
Tasked with scheduling & payroll duties as required
Perform sales site visits with clients, including pre-event walk throughs.
Update internal meetings, including catering and setup in calendar in Event Booking System.
To help organize the events clipboards with Daily Events List, function sheets, payment details and special requirements so they are all ready to go for the events team and Chef.
Organize, store and update event contracts, receipts and day off request forms.
Email receipts to clients after events and address any questions and/or concerns in a timely manner.
To ensure client confidentiality is maintained always.
Manage schedule to be at the appropriate property as per schedule.
Performs other duties as assigned by HOD.
Project Management – ability to manage all areas of a project concurrently
A multi-tasker and great organizer – ability to manage multiple projects at once
Event Management – ideally at least three years’ experience, or equivalent experience
A strong communicator – ability to communicate production elements with all external partners, clients, colleagues and key internal stakeholders
Self-starter – a naturally driven and motivated individual is essential
Requirements…
Working knowledge of Outlook, Excel, Word, InDesign, Adobe and EventPro software.
Must have flexible schedule including days shifts, evening shift, holidays, and weekends.
Ability to multitask and work in a fast-paced environment.
Ability to understand and follow written and verbal instructions.
A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills
Ability to multitask and work in a fast-paced environment.
Why Work With Us…
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.
Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
Paid Time Off: Full- Time Employees have sick day’s + vacation days
Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
Learning & Development: An extensive range of internally and externally run courses are available for all employees.
Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training’s and events. Available to all.
Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
Family Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.
Opportunities for all…
Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.
