Full time Estate manager/Personal Assistant to businessman located in Boca Raton, FL. It is a one-person household. Principal is very active in the community and engages frequently in philanthropic work. He is looking to bring on an estate manager/ personal assistant who will support in managing his properties and personal calendar.
RESIDENCES & LOCATIONS:
THE POSITION
The Estate Manager/Personal assistant (EM/PA) will work with the Principal, as well as anticipate his needs, to ensure all 3 residences are appropriately staffed and operate smoothly and seamlessly. The EM/PA will supervise domestic assistants, boat captains, limo drivers, housekeepers, and vendors.
SCHEDULE: Monday to Friday, business hours with flexibility.
ESSENTIAL FUNCTIONS
General Duties
Household Staff Oversight
Residence Management & Maintenance Responsibilities
Personal Assistant Duties
– Bill pay using QB, credit card reconciliation, maintain system for credit card receipts
– Work with Controller on household related expenditures before forwarding for payment.
– Work with Controller on a weekly basis on upcoming expenditures, obtaining approval for
large purchases or project expenses, as needed.
– Review and approve bi-weekly time sheets, including overtime, and PTO of staff. Remit to
Controller for processing.
– Ensure that proper documentation and submission of household credit card
purchases/receipts are reconciled before they are submitted to Controller.
– Oversee household petty cash.
Special Projects
REQUIREMENTS:
COMPENSATION & BENEFITS: Competitive salary, commensurate with experience. PTO, Health Insurance Stipend, Other benefits.
Job Type: Full-time
Pay: From $150,000.00 per year
Benefits:
Schedule:
Experience:
Willingness to travel:
Work Location: In person
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