Silicon Valley Recruiting LLC Hiring for Finance Manager Job at Menlo Park, CA Full Time

FINANCE MANAGER

Ladera Oaks is a family-oriented swim, tennis and fitness club committed to providing exceptional facilities and high quality programs that delight our members. Whether enjoying a swim in one of our two pools, playing tennis day or night, or working out in our fitness center, there is something for everyone at Ladera Oaks.

Ladera Oaks is a private, member-owned club situated on four creek-side acres in the beautiful Portola Valley foothills.

We offer high quality recreation and competitive swim, tennis and fitness programs in a fun, family-friendly atmosphere. It’s a place where children, adults and families can grow, make friends, and enjoy healthy activities all year-round.

POSITION OVERVIEW

The Finance Manager reports to the General Manager of the Club. In this position, the manager plans, directs, and coordinates the financial, accounting, and administrative activities of the club. Additional responsibilities include assisting with membership reporting, employee payroll and vendor relations. The Finance Manager will interact positively with staff, members, and guests to promote a healthy environment and maintain a positive and professional image of the Club.

II. JOB DUTIES

• Implements and ensures adherence to policies and procedures for the accounting functions, including compliance of all Ladera Oaks accounting standards.
• Oversees accounting and administrative controls to safeguard the assets of the company.
• Performs both accounts receivable and accounts payable functions to include but not limited to processing invoices, preparing statements, making payments, collections, reconciliations, and record keeping.
• Assists General Manager in monitoring annual budget, monitoring revenue goals as well as generating various (monthly, quarterly, and annual) business volume forecasts.
• Prepares and submits monthly financial statements and supporting schedules that identify actual, budget, variance and over/under based on the plan.
• Prepares and analyzes various accounting reports such as accounts receivable, accounts payable, inventory, various general ledger, and monthly financial statements via Club Essentials software.
• Monitors and managers property cash flow.
• Recommends to management the implementation of policies, procedures, processes, and controls based on continual analysis of current accounting processes.
• Establishes accounting protocols and workflows for the property based on property needs, ensuring compliance with accounting standards.
• Performs weekly audits for revenue generating departments (tennis, aquatics, fitness, social, Café). Ensures all club members are billed for services in a timely manner.
• Works cross functionally with other departments to ensure all Club goals are met.
• Ensures collection and payment of applicable local, state, and federal taxes. Prepares monthly tax reports.
• Processes all new hires and terminations. Processes biweekly payroll through online software.
• Serves as the property specialist and contact on matters relating to computer applications procurement and other IT needs.
• Serves as the primary contact for annual and special audits.
• Maintains vendor relations and monitors contracts with all facilities vendors.
• Prepares monthly membership reports and detailed records of all membership transactions.
• Processes all new members and/or member resignations with the various systems (OpenPath, Club Essentials, MindBody)
• Responsible for ordering all office supplies and assists with Café grab and go and member lounge supplies.
• Assists with Membership inquiries, tours, and new member applications.
• Provides excellent customer service daily. Engages members daily to foster community.
• III. QUALIFICATIONS & REQUIREMENTS
• Bachelor’s Degree required, preferably in accounting or finance preferred.
• A minimum of five years of experience in accounting or finance, including monthly reporting and general ledger management.
• Previous private membership club experience is a plus.
• Well versed in computer-based accounting systems and internet applications.
• Strong organizational, verbal, and written communication skills
• Previous experience with corporate/membership communications, and HR management functions highly desirable.
• Ability to effectively interact with members and staff of all ages in a professional, friendly, outgoing manner
• Pro-active, highly professional, with a strong attention to detail.
• IV. HOW TO APPLY