Position Status: Full time/Non-exempt, 40 hours per week
Compensation: $26-30, DOE
Office Operations
Organize and coordinate internal office procedures, in order to ensure organizational effectiveness, efficiency and safety
Manage incoming phone and email communications
Implement critical safety procedures, establish evacuation plans, fire drills, set up and maintain building security
Oversee regular cleaning, upkeep, and repairs of facilities and equipment. Support those tasks as needed
Organization of all office spaces/furniture: Coordinate furniture updates, staff ergonomics needs, office arrangements/renovations and upcoming office relocation
Manage cameras, alarm system and secure access to the office, implement security policies, train staff on office security, and respond to trespassers as needed
Manage the relationship with landlord, contractors, and neighbors, effectively communicating to maintain efficient function of facility and manage contract and price negotiations with vendors
Disinfect the office to meet the standards set by LA County in response to COVID-19
Manage the intake, stock, inventory, and distribution of donated client goods
Manage stock and inform the team of needs for goods for youth – gift cards, backpacks, hygiene, baby supplies
Oversee the purchasing, receiving, stock, inventory, and distribution of office supplies, food, mobile phones and other office equipment
Financial
Accurately review, code, and process vendor invoices and reimbursements
Gather and maintain supporting documentation for invoices and payments
Manage bank account and corporate card updates and payments, upon clearance
Disburse petty cash by recording entry, verifying documentation and providing monthly reports to internal accounting staff
Deposit incoming check payments and provide weekly deposit updates to necessary departments
Assist in the development and manage the office budget
Provide supporting documentation for annual audits and tax preparation
Management
Manage time strategically, constantly re-prioritizing the tasks of the role with incoming requests and incorporating Operations team goals
Effectively supervise the day-to-day office operations team of 1-2 employees
Delegates appropriately to team members, with a focus on empowering them to work independently
Provide guidance on projects and workflows from initiation to completion
Evaluate and manage staff performance
Administrative Support
Manage the company’s annual calendar and communications – invitations, minutes, etc.
Support in the collaboration, planning, and execution for all staff and client events
Support for the Gala and other donor/fundraising events
Support for training events (RFA, CSEC course, and general/informational events)
Support in the development of the volunteer program, including manual, training, etc.
Provides support of SLAY program, PEP events and partnerships with LA County
Conduct Ergonomic Assessments for employees’ in-office and remote working conditions, recommend a solution and purchase necessary items
Collaborate with HR during the hiring process, onboarding, training, and offboarding
Provide Office Orientation to new staff to include, office procedures, evacuation and ergonomic set-up
Act as support to the Ecommerce store operations; inventory, processing orders, vendor invoices and product updates
Support other departments as needed: Direct Services, HR, RFA, Development
Manage the company’s annual calendar and communications – invitations, minutes, etc.
Manage and implement event policies and manual
Support in the collaboration, planning, and execution of logistics for all staff events and client events
Support with other assigned duties by supervisor or Executive Director
Skills:
Strong organizational and planning skills, required
Flexibility to work with changing timelines and event details
Team player who works together with multiple teams to create effective solutions
Excellent time management skills and ability to prioritize work
Excellent attention to detail, problem solving and analytical abilities
Effectively communicates in written and verbally
Up to date with the latest office equipment, apps and technology to effectively provide IT support
Proficiency in Microsoft Office Suite and ability to learn other pertinent platforms
Demonstrated ability to supervise a team, participate in their professional development, conduct performance reviews and goal setting
Knowledge of accounting, data and administrative management practices and procedures
Excellent computer skills including Microsoft Office Suite, Google Suite, macOS operating systems, as Saving Innocence operates on Apple device
BENEFITS
We care about our employees and we show it through the benefits we offer. Check them out!
Paid Vacation: Vacation 10 days of paid vacation to be accrued at a rate of 3.34 hours per pay period, for use after the 90th day of employment.
Paid Sick Leave: 6 days of Paid Sick Leave per calendar year
Holiday Pay: (10 days annually observed as follows) New Year’s Day, MLK Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, Christmas Day
Retirement: Saving Innocence offers a 401(k) match of 100% of the employee’s 401(k) contributions up to 5% of their annual gross compensation. This means that for every $1, Saving Innocence will match $1 to your account up to 5% of the eligible pay. Vesting is immediate for employee deferrals. Employer contributions are subject to a 5-year vesting schedule. Employees are eligible to join the plan after 3 months of employment.
Maternity/Paternity Leave Wage Replacement: up to 8 weeks, coordinating with EDD
Additional Benefits:
Monthly Childcare Reimbursement: up to $200
Cell Phone or Reimbursement: Company iPhone to be used for all business-related communication during employment or monthly reimbursement of up to $50, for use of your personal cell phone
Internet Reimbursement: up to $50, monthly
Counseling Benefit: Up to 4 hours per month of paid time while attending counseling (voluntary) and up to 50% reimbursement of counseling fees
Jury Duty: 5 prorated paid working days, annually, if called to Jury Duty
Laptop: Company laptop to be used for all required work during employment
Mileage Reimbursement: for all required miles traveled in your personal vehicle
Saving Innocence/Hope Dealer Merchandise
The opportunity to work with a passionate and caring team AND MORE!
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