Samaritan Daytop Village Looking for Finance Coordinator at Queens, NY, United States Full Time

Job Description

As a member of the Finance Team, performs a variety of duties to support the Finance functions of the organization. This work is in support of the mission and goals of Samaritan Daytop Village.

Duties and Responsibilities:

Fiscal Coordination

• Communicates regularly with various fiscal and operational staff.
• Maintains calendars of all supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
• Conduct PC, WAM & MetroCard audits – both pre-scheduled and unannounced.
• Assist PR department with time and attendance calls to assure accurate and timely completion.
• Biweekly OT report by division sorted via spreadsheet and delivered to executive team.
• Helps prepare agendas, amenities and set-ups for meetings.
• Responsible for quarterly Time Study compilation.
• Maintains all employee files including memos and evaluations.
• Prepares administrative reports, documents, memos, correspondence, etc.
• Liaison for HR Documents to/from Budget and PR depts.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to appropriate person and takes accurate, complete messages when necessary.
• Reconciles American Express statements-reconciles receipts and executive travel for Accounts Payable coding/processing
• Tracks vehicle logs- weekly log of all vehicles maintained and follow-up if needed for missing or late logs for all agency program vehicles.
• Enrolled to PIP portal for all NYC Contractors-maintain annual and upload new vendors.

General and Administrative

• Escalate matters, seek guidance and provides routine reports and updates to immediate supervisor.
• Maintain professional and technical knowledge by completing trainings and attending educational workshops as appropriate.
• Maintain confidentiality of all information and matters.
• Perform other duties as requested by supervisor or designee.

Required Education, Experience and Skills:

• High School Diploma or Equivalent.
• Minimum 3 years supporting an Executive level employee.
• Minimum 3 years of relevant work experience.
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
• Experience and comfort level utilizing software and technology in general.
• Demonstrated ability to manage confidential information.
• Demonstrated problem solving, time management and priority setting skills
• Excellent written and verbal communication skills.
• Ability to multi-task and drive multiple projects.
• Ability to work independently in a fast-paced environment with changing priorities.

License/Certification Required:

• None

Preferred Education, License/Certification, Experience and/or Skills:

• Associate’s or Bachelor’s Degree.
• Prior supervisory experience.
• Experience in a multi-site non-profit, and/or health and human services organizations

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily in a short-term setting. A combination of sitting, standing, lifting, walking, and carrying materials or equipment is required for large portions of the day and must exercise precaution in possibly coming into contact with bodily fluids or other potential hazards. Flexibility and patience are required. Must be able to work at times under stressful conditions and which includes potential for unpredictable actions and behaviors from clients.