A great to work for Robert Half client is looking for a contract to hire a Payroll Specialist- see details below!
A Payroll Specialist is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay. This position requires interaction with various clients about their payrolls and has sole responsibility for all duties associated with processing weekly, bi-monthly, and monthly payrolls for clients. Outlined below are the responsibilities and qualifications associated with the position.
Responsibilities
Process payroll for Employees, Shareholders, and General Partners in the organization.
Process payroll for non-exempt and exempt employee groups.
Create reports in Excel from timesheet data provided by clients.
Process wage garnishments and other payroll-related deductions.
Enter data into databases, spreadsheets, and payroll-oriented systems.
Process all transactions relating to onboarding new employees.
Process all transactions relating to offboarding employees to include calculating payouts for PTO, etc.
Process paper checks for distribution. (System creates paper checks however client prints and distributes.)
Control the entire process of payroll for companies to include obtaining all necessary signatures for payroll processing.
Manage all approved adjustments to pay (raises, bonuses, expense reimbursement, taxation, and commissions).
Maintain tracking records of pay periods, hourly wages, salaries, overtime, and PTO time to include sick days, vacation days, and all benefitted time for employees.
Liaise with the client representative to ensure accurate information for payments.
Work directly with clients to achieve organization goals relating to payroll processing.
Prepare reports for payroll, expense tracking and other pertinent company reports to include taxation responsibilities relating to payroll.
Address and resolve employee inquiries relating to the payroll system.
Onboard new clients.
Complete registration of federal, state, and local withholding accounts.
Set up new entities in the payroll system.
Prepare and file amended tax returns as needed.
Review department tasks in JetPack each day and confirm staff completed.
Calculate the total cost of payroll and initiate bank fund transfers if required by the client.
Submit Workers Comp wage reporting each payroll.
Calculate 401(k) deferrals and match within plan and IRS maximum allowed each payroll.
Create reports from both the system data and outside data to complete their payroll.
Requirements
Qualifications
Associate or Bachelor’s Degree in Accounting preferred.
Five years in a payroll processing position.
Excellent mathematical skills and computer accuracy.
Strong knowledge of payroll laws (updated and impacted by tax and wage laws).
Strong understanding of the coordination of payroll within the other financial systems of the company.
Strong computer literacy including Microsoft Office applications to include Excel proficiency. (Familiar with V-lookups and Advanced Sort Functions in Excel).
Exposure to and/or working knowledge of various payroll systems (SurePayroll and QuickBooks Online).
Excellent verbal and written communication skills.
Exceptional multitasking and organizational skills.
Able to work effectively with minimal supervision while reporting to a Manager of Accounting.
Proven experience in a payroll position in a fast-paced environment.
Able to sit at a computer for extended periods of time.
After applying to this accounting/finance role, please CALL Robert Half immediately at to confirm your application has been received!
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