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Redgrave LLP, one of the largest legal practices focused exclusively on addressing the legal challenges that arise at the intersection of the law and technology, including eDiscovery, information governance, data privacy, and data security, is currently recruiting for the position of Accounts Payable Clerk. Under the direction of the Accounting Director, the Accounts Payable Clerk is responsible for processing of invoices and reimbursements received for payment in an accurate, efficient and timely manner. The position calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside vendors.
Duties, Tasks And Responsibilities
- Accounts Payable (AP) Duties
- Review, scan, and processing of expense reports and check requests, including general ledger voucher coding
- Preparation of vouchers for payment of invoices
- Run preliminary conflict checks on new clients/potential work.
- Verify the descriptions, spelling and presentation of expense data entered into the AP system and verify they conform to Firm standards
- Reconciliation of credit card accounts, including tracking down of missing receipts, including adjustments of vouchers when receipts are identified
- Creation of new vendors, including obtaining and preparing 1099 information
- Management of vendor files
- Ensure supply requisitions are reviewed and approved prior to payment
- Administrative Duties
- Perform administrative duties as necessary for the Support Service Group. These duties may include:
Assist in the development and implementation of procedures and policies related to the AP processes as necessary
Adherence to business standards and procedures
- Perform review and analysis of special projects as assigned keeping management properly informed
- Review and summarize miscellaneous business and operational reports and documents; prepare background documents and communications as necessary
- Perform other related duties as assigned.
Skills, Knowledge And Abilities
- Essential Skills
- Written and oral communication skills in English
- Critical thinker, with excellent analytical abilities essential
- Proficient computer / office productivity software skills
- Ability to function in a high energy fast paced environment
- Ability to work effectively in a culturally diverse work group
- Ability to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowerment
- Ability to improve quality, cost, delivery, and productivity through continuous improvement activities
- Preferred Skills
- Prior experience with Orion Law software or other similar business ERP or accounting packages
Qualifications
- Associates degree; or relevant work or military experience will be considered in lieu of degree.
Physical Requirements
- Occasional lifts objects weighing up to 10 pounds
- Frequently reaches and grasps with arms and hands; Occasionally stoops and bends; Must have manual dexterity
- Ability to closely examine and inspect materials
- Frequently uses a keyboard to enter or transform words or data
- Work is performed in a normal office environment where there are few physical discomforts due to dust, dirt, noise, and the like.
Please Note
This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities’ described above are “essential functions’” of the job, as defined by the Americans with disabilities Act.
Redgrave LLP is an Equal Opportunity Employer
