Position Summary:
Full-time, exempt level position responsible for the financial management, tracking, and reporting of Sci-Port Discovery Center’s operating performance and all aspects of its accounting functions. Monitor all financial and accounting activities. Set and monitor financial practices and procedures. Organize financial activities with external clients, suppliers, and institutions. Responsible for scheduling and supervising Admission Desk personnel and oversee daily operation. Responsible for the oversight of the Point of Sale system. Maintain accounting records and prepare for annual audits. Reports to the Executive Director and the Board of Directors on the financial state of the organization on a regular basis.
Essential Functions:
· Assists the Executive Director with any office and/or managerial tasks as requested, from scheduling meetings, office administration, to general daily tasks.
· Advises Board Chair and Executive Director regarding Sci-Port’s financial performance. Prepares periodic, monthly, and annual financial statements, attendance information and other performance indicators.
· Preparation of monthly financial statements, prepare accounts receivable and maintain, and posting of all journal entries.
· Oversee accounts payable.
· Process and review monthly payroll.
· Maintains the organization’s contracts, purchasing and other financial commitments. Assists Executive Director in ensuring contractual compliance.
· Submits reports and requests to the State of Louisiana, Caddo Parish, and the City of Shreveport to receive appropriated funds and maintain compliance with contractual requirements.
· Liaison with the City of Shreveport’s billing and accounting departments. Ensures proper billings and receipts of funds.
· Coordinate development of the annual operating plan and budget. Initiates and facilitates budget monitoring and awareness with each department.
· Provides financial forecasts, analysis, and planning. Including the preparation of the annual budget.
· Develops and monitors cash flow requirements and maintains company investments according to policy
· Works with various vendors
· Arranges and assists with the annual audit and tax returns.
· Ensures tax and audit compliance.
· Records all pledges and keeps detailed records of pledges receivable.
· Reviews and ensures compliance with lease agreements and contracts derived at the organizational level. Collects rental payments and prepares consignment payments, as required.
· Prepares contracts for special events and oversees their execution and payment.
· Monitors employee accounts receivable and travel advances; Maintains file of expense reports for employee travel when applicable.
· Reconciles monthly revenues with Admissions database. Oversees and maintains POS system used by the Admissions personnel
· Maintains the organization’s property records and insurance coverage.
· Reconciles all grant accounts and monitor grant spending.
· Purchasing and budgeting for all departments.
· Serves as a member of the administrative team performing other duties as needed to achieve overall goals.
.Non-Essential Functions:
· Other management duties as required.
Education/Training:
· Bachelor’s degree in Accounting or related field, or
· Three to five years professional accounting and/or finance work experience.
· Non-Profit experience is a plus
Experience/Skills:
· Ability to work with a variety of different people, to work well under time constraints, and in a fast-paced work environment.
· Excellent computer skills; experienced with Word, Excel, DocuSign, QuickBooks and database software
· Experience managing financial resources in a professional environment.
· Ability to work flexible schedule including occasional evenings and weekends.
· Excellent communication (verbal and written) and presentation skills.
· Proven leadership skills.
Other Requirements:
· Travel – will require occasional travel.
· Valid State Driver’s License.
Supervision/Contacts:
· Receives supervision from the Executive Director.
· Daily contact with Center employees and management.
· Daily contact with visitors; frequent contact with outside vendors.
Job Types: Full-time, Part-time
Pay: From $60,000.00 per year
Benefits:
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Work Location: One location