RB Staffing, LLC Looking for Accounts Payable Manager at Dallas-Fort Worth Metroplex Full Time

Accounts Payable Manager

Summary: We are seeking an experienced and detail-oriented Accounts Payable Manager to join our organization and lead our accounts payable function. The Accounts Payable Manager will be responsible for overseeing the accurate and timely processing of all vendor invoices, managing payment cycles, and ensuring compliance with internal policies and external regulations. The ideal candidate will have strong leadership skills, a deep understanding of accounts payable processes, and the ability to streamline operations and optimize efficiency. The Accounts Payable Manager will collaborate closely with cross-functional teams, vendors, and internal stakeholders to maintain strong vendor relationships and support the organization’s financial objectives.

Responsibilities:

Accounts Payable Operations:

• Oversee the end-to-end accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payment requests.
• Review and verify invoices for accuracy, completeness, and compliance with contractual terms and company policies.
• Ensure proper coding and classification of expenses and allocate costs to appropriate cost centers or projects.
• Coordinate with procurement and receiving departments to resolve any discrepancies or issues related to invoices and purchase orders.
• Maintain organized and up-to-date vendor records, including accurate vendor master data, contact information, and payment terms.

Payment Processing and Cash Management:

• Manage payment cycles and cash disbursement processes, ensuring payments are made in accordance with established payment terms and cash flow requirements.
• Prepare and review payment runs, including checks, electronic transfers, and automated clearing house (ACH) transactions.
• Maintain banking relationships and coordinate with banks for payment-related matters, including positive pay, stop payments, and bank reconciliations.
• Monitor and reconcile accounts payable transactions and vendor statements, resolving any discrepancies or outstanding items promptly.

Compliance and Internal Controls:

• Ensure compliance with company policies, accounting principles, and applicable laws and regulations (e.g., tax requirements, vendor compliance).
• Develop and enforce accounts payable procedures and internal controls to mitigate risks, prevent fraud, and ensure data integrity.
• Collaborate with internal and external auditors to support the audit process and address any audit findings or recommendations.
• Stay updated with changes in accounting standards and regulations related to accounts payable and implement necessary changes or process improvements.

Vendor and Stakeholder Management:

• Build and maintain strong relationships with vendors, addressing inquiries, resolving issues, and negotiating favorable payment terms when necessary.
• Collaborate with procurement and contract management teams to streamline vendor onboarding processes, evaluate vendor performance, and drive vendor compliance.
• Provide timely and accurate reports, metrics, and analysis related to accounts payable performance and vendor spend.
• Work closely with cross-functional teams, including finance, purchasing, and treasury, to support financial planning, budgeting, and forecasting processes.

Team Leadership and Development:

• Lead and supervise the accounts payable team, providing guidance, training, and performance feedback to ensure a high level of productivity and accuracy.
• Foster a positive and collaborative work environment, promoting teamwork, professional development, and continuous improvement.
• Set clear goals and objectives for the team, monitor progress, and implement strategies to enhance efficiency and effectiveness.
• Stay updated with industry trends, best practices, and emerging technologies in accounts payable management and leverage them to optimize processes.

Requirements:

• Bachelor’s degree in accounting, finance, or a related field. Additional certifications (e.g., Certified Accounts Payable Professional) are a plus.
• Proven experience (5 years) in accounts payable management or a similar role, preferably in a fast-paced environment.
• In-depth knowledge of accounts payable processes, including invoice processing, payment cycles, expense reporting, and vendor management.
• Strong understanding of accounting principles, financial controls, and compliance requirements related to accounts payable.
• Proficiency in using accounting software and enterprise resource planning (ERP) systems for accounts payable operations (e.g., SAP, Oracle, QuickBooks).
• Excellent analytical and problem-solving skills, with the ability to identify process inefficiencies and implement effective solutions.
• Strong leadership and team management skills, with the ability to motivate and develop a high-performing team.
• Exceptional attention to detail, accuracy, and organizational skills to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Strong ethics and integrity, with a commitment to maintaining confidentiality and handling sensitive information appropriately.

Joining our organization as an Accounts Payable Manager offers a dynamic opportunity to lead and optimize our accounts payable function. If you are a dedicated and results-driven professional with a proven track record in accounts payable management, we invite you to apply for this role and contribute to our financial success.