Rancho Valencia Resort & Spa Looking for Assistant Director of Finance: Exempt at Rancho Santa Fe, CA Full Time

SUMMARY

Responsible for assisting the Director of Finance in the administration of all financial aspects of the resort’s operations, preparation of all financial statements, and adherence to all company policies and procedures. Day to day supervision of the accounting office.

ESSENTIAL FUNCTIONS

• Prepare all financial statements, accruals, journal entries, and balance sheet reconciliations in established company formats while maintaining accordance with generally accepted accounting principles, Uniform System of Accounts for the Lodging Industry, and industry best-practices.
• Maintain separate books of record for three companies, including revenues, expenses, labor allocations, and chargebacks.
• Coordinate, observe, and prepare all inventory counts, as per the inventory schedule.
• Prepare Daily Cash Position report and report any anomalies.
• Direct and supervise the day to day activities of all Accounting staff (Accounts Receivable, Accounts Payable, Payroll) including assisting them when necessary to stay current.
• Review and approve purchase orders and invoices for correct information, prior to payment processing.
• Prepare or oversee the preparation of various external reports, such as music licensing and tourism reports.
• Reconcile, prepare, and submit sales/use tax returns as required by law.
• Conduct monthly departmental meetings.
• Ensure associates receive timely and meaningful performance reviews following Human Resources Department guidelines.
• Follows all guidelines for proper performance management, working closely with Human Resources Management when formal documentation is required.
• Ensure that personnel and payroll documentation and processing is submitted to Human Resources and Payroll Administrator in a timely manner and within property guidelines.
• Orient all new hires utilizing company handbooks and support materials.
• Leads training and recognition for employees at all levels and maintains a team-oriented environment.
• Participate in and develop staff training programs in order to minimize turnover and maintain high moral.
• Assist with external audits when necessary.
• Meet with the Director of Finance on a regular basis to communicate all accounting activities or any other related issues.
• Manage allocations to Villas HOA, Villas Partners, and Rancho Valencia homeowners on a regular basis.
• Meet with other Managers and Planning Committee to report on current projects, future requirements, and the status of outstanding issues.
• Assist in the preparation of annual budgets.
• Conduct self in a professional manner at all times to reflect the high standards of the Company.
• Actively participates in safety programs and abides by all injury reporting and safety behavior requirements.
• Participates in and supports hotels efforts towards community service, sustainability and environmental initiatives
• Perform other duties as directed, developed or assigned.

QUALIFICATIONS

Required

• Minimum of 3 years prior experience as a Hotel Assistant Director of Finance, or similar position.
• Bachelor’s Degree in Accounting or equivalent.
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be able to meet strict deadlines in order to ensure that all projects are being completed on a timely basis.
• Must be a self-starter and possess the ability to handle projects and tasks with minimal supervision.
• Must be able to function on behalf of the Director of Finance in his/her absence.
• Must be very organized and maintain high level of attention to detail.
• Must have a thorough knowledge of all jobs in the Accounting department.
• Must have a commitment to follow all company policies and procedures, as well as industry best-practices and GAAP.
• Commitment to safeguarding all of the resorts assets and financial resources to ensure that all are utilized to maximize profitability.
• High proficiency in Microsoft Office products – Specifically, Excel, including many intermediate functions such as Lookups & Pivot Tables, data importing/exporting.
• Must be able to maintain good relationships with all departments in the resort to promote effective internal controls.
• Previous Financial Management experience in the hospitality industry.
• Previous experience with budgeting, forecasting, profit & loss reporting, and balance sheet ledgers and accounts.
• Aptitude for performing numerical analysis of data and formulating conclusions and/or solutions.
• Ability to use logic to define a problem, collects information, establish facts, and draw valid conclusions.
• Must possess strong communication and listening skills, excellent speaking, reading, and writing skills.
• Ability to communicate in English with vendors, guests and staff to their understanding.

Desirable

• Experience in a multi-use environment such as Home Owner Associations and Fractional Ownership allocations.
• Exposure to Microsoft Dynamics Great Plains software, Springer Miller Systems, Micros.
• Membership in the local chapter of HFTP as well as CHAE certified.

TRAVEL REQUIRMENTS

• Infrequent

PHYSICAL DEMANDS

• Frequent or occasional need to perform the following physical activities: reaching, bending, pushing, pulling, twisting, lifting, and climbing. Have frequent need to perform standing and walking activities related to inspecting property.
• Constant need to perform the following physical activities: grasping, turning, finger dexterity.
• Frequent need to sit for long periods of time.
• Lifting/carrying up to 20 lbs. frequently and 40 lbs. occasionally.
• Vision requirements: constant need to view small print. Frequent need to see small details and things clearly beyond arms’ reach.
• Hearing requirements: constant need to speak on telephone and/or two-way radio, respond to general public and converse with staff. Ability to hear fire alarms and emergency equipment.

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