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Job Description
DUTIES AND RESPONSIBILITIES:
- Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, staffing. Quickbooks Software a must!
- Orders and maintains office supplies and inventory.
- Maintains office equipment; negotiates and monitors purchase and lease contracts.
- Analyzes and maximizes office productivity.
- Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.
- Develops and manages central filing system including archives and vendor files.
- Establishes and monitors uniform correspondence procedures and style practices.
- Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs.
- Manages office security system.
- Prepares reports and correspondence as needed.
- Negotiates and maintains contracts with outside vendors.
- Manages office petty cash fund and reimbursement procedures.
- Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
- Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow.
- Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
- Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
- Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
Performs other related duties as assigned by management
