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Accounting Specialist
- Location: Morristown, NJ – Hybrid
Are you someone who thrives in a collaborative environment, always looking to learn and grow? Do you want to be part of a team that values positivity and proactivity? If yes, we have an exciting opportunity for you!
PrideStaff Financial has been asked to assist this Architectural firm hire an Accounting Specialist. We are seeking a highly motivated individual who is eager to take on new challenges. With ample paid time off, consistent workflow and opportunities for career advancement, this is a chance to build a brighter future. This hybrid role offers the best of both worlds – three days in-office and two days remote work.
Don’t let this chance slip by – apply today and take the first step towards an exciting new career!
Accounting Specialist- Duties and Responsibilities:
Contract Management & Project Performance Review
- Review project contracts to ensure budget and billing terms & fee structure are aligned and enter contract details in Deltek Vantagepoint
- Manage the full project cycle from conversion of prospect to billable project in Deltek Vantagepoint
- Enter project budgets and assist with entering the project plan in resource planning in Deltek Vantagepoint
Project Status Maintenance, Set up & Close Out
- Maintain project-related records, including contracts and change orders, purchase orders, and project budgets as they change through the project life cycle
- Ensure Organization / Project type and all project-related details are correct at the time of project initiation
- Ensure Client address and contact information is correct
Project Monthly Billing
- Monitor AP mailbox for invoices
- Create and post invoices using the correct template
- Review and approve consultant invoices in the accounting system
Accounts Payable – Direct Expense Management (Consultants, reimbursable)
- Set up rates, billing fees, billing limits, labor, consultant reimbursable expenses
- Investigate all project expenses not billed
Month / Quarter & Year End Reporting, Entries, Analysis
- Run Monthly AR reports
- Provide AR trends update monthly
- Run Monthly & Quarterly Expense Detail Reports
Reconciliations
- Reconcile the Operating and Payroll Accounts monthly, identify stale dated items
- Reconcile absence requests (coordinate with HR)
- Reconcile weekly timesheet data for payroll data
Timeline Approval Management
- Review time sheets for work-related projects
- Send reminders for timesheet approval on Mondays
- PM timeline approval tracking/follow-up
Additional Ad hoc Analysis as requested
Accounting Specialist – Required Skills/Abilities:
- Strong computer skills a must, intermediate in Excel and Word
- Well organized and able to prioritize and self-manage workload
- Strong written and verbal communication skills
- Experience with project accounting in the professional services area
- Have a professional approach, maintain confidentiality, and demonstrate discretion with sensitive information
Education and Experience:
- Minimum college graduate with a Business/ accounting focus
- Minimum 3 years of experience, performing functions as outlined in the Job Description
- Prior industry experience or experience in small to mid-size firms is a plus
- Experience with Deltek Vision or Deltek Vantagepoint a plus
