Pinewood School Hiring for Director of Finance Job at Los Altos, CA Full Time

Director of Finance

ABOUT US:

Pinewood School is a joyful community with passionate, accessible teachers and administrators who partner with students and parents in the education journey. Our three-campus K-12 school balances rigorous academics with robust enrichment classes. Our students engage in meaningful, varied opportunities that empower them to explore their talents and develop new skills. Our three historic campuses provide the space for all to flourish. We inspire the best in our students as we encourage them to become kind, well-rounded people who are poised to change their world for the better.

Pinewood School is nestled in the heart of Silicon Valley. Drawing from diverse communities throughout the San Francisco Peninsula and greater San Jose area, Pinewood is comprised of students who seek rigorous academics and support a high standard of character. Pinewood provides a nurturing environment where our students are encouraged to grow as considerate, adventurous, expressive, self-aware young people, prepared for their top-choice colleges and for meaningful and productive lives.

POSITION SUMMARY:

The Director of Finance reports to the President and Head of School and is responsible for managing the financial and business administration functions of the School, including accounting, budgeting, financial analysis and reporting, banking, investment management, risk management, and asset/property management.

ROLES & RESPONSIBLITIES:

Accounting:

• Hands-on responsibility for managing all accounting functions, ensuring accurate and timely financial information.

• Maintain and monitor the General ​Ledger accounting ​system (Veracross) and all supporting modules: Accounts Payable, Accounts Receivable, Fixed Assets, and Development.

• Prepare monthly or periodic journal ​entries to record payroll and benefits, investments, cash receipts, and other adjustments as needed.

• Reconcile all operating cash accounts, ensuring all checks, cash and credit card transactions submitted to the business office are properly accounted for.

• Monitor and record investment activity in the general ledger; prepare monthly investment report for review by the President and Head of School.

• Review invoices entered into the Accounts Payable module for accuracy and proper coding to GL accounts.

• Perform monthly reconciliations on all balance sheet accounts.

Budgeting and Financial Reporting:

• Prepare, review, and analyze school’s financial statements and prepare reports for Finance Committee and Board.

• Produce annual budget to align with school’s mission and goals in collaboration with the President and Head of School and Finance Committee.

• Produce quarterly budget to actual variance reports

• Monitor and report on the School’s investments

• Provide periodic reports to lenders, the President and Head of School, and the Board of Directors in accordance with bond agreements and requests

• Lead in preparing the information and schedules required for the school’s annual financial audit as well as data or schedules required for the federal and state tax returns (i.e., Form 990).

Student Billing and Other Receivables:

• Responsible for tuition and incidental fees billing, ensuring proper revenue recognition procedures are followed.

• Responsible for the accurate reporting of all revenue and receivables.

• Act as primary liaison between the school and all families for setting up and maintaining accurate and complete agreements for fee collection through FACTS Management.

• Prepare student billing for tuition and incidental fees, which include amounts owed under various payment plans via FACTS Management.

• Monitor late payments and/or delinquent accounts; provide timely updates on such to the President and Head of School.

Other Responsibilities

• Maintain appropriate levels of insurance to protect the property and cover the liability of the school and provide data to insurance broker in order to support the annual insurance renewal package.

• Review and authorize all school contracts and agreements.

• Oversee student financial aid.

• Supervise two direct reports.

PHYSICAL DEMANDS:

Must be able to:

• Spend long hours sitting, using computers and office equipment.

• Reach out, stoop, kneel, crouch to answer to be able to answer phones, maintain office equipment, retrieve items from overhead storage and carry files.

QUALIFICATIONS:

• Bachelor’s degree in Accounting required. CPA license (active or inactive) highly desired.

• 8+ years of Accounting experience required.

• Experience in a non-profit organization or independent school preferred.

• Proficiency in accounting systems; relational database experience preferred

• Excellent written, oral, and interpersonal communication skills

• High level of proficiency in Microsoft Excel

• Proficiency in Google workplace

• Strong organizational skills, the ability to multitask, with attention to detail & accuracy.

• Financial modeling and forecasting skills

• A collaborative leadership style, with the willingness to connect with the school community and build relationships with its many constituents

• Ability to solve problems effectively and efficiently in a service-oriented manner

• Utmost professionalism, integrity, and confidentiality

COMPENSATION & BENEFITS:

Salary range is $140,000 – $165,000 annually. Hybrid work schedule with an opportunity to work 2-3 days a week remotely. Pinewood offers comprehensive benefits to employees. Our benefits include medical insurance, dental insurance, vision insurance, a retirement plan with an employer match, life insurance, and more. Pinewood promotes a healthy work-life balance among our community by offering employees a generous holiday and PTO policy that includes school breaks during the academic year. Find a full list of our employee benefits here.

Please incude a cover letter and resume when applying.

Job Type: Full-time

Pay: $140,000.00 – $165,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Accounting: 8 years (Required)

Work Location: One location