Phaxis Looking for Accounts Payable Associate at New York, NY Full Time

SUMMARY:As a member of the accounting department, this position will be responsible for entering accounts payable into Traverse general ledger software and maintaining Excel cash general ledgers, including processing accounts payable for all corporate entities, and researching inquiries related to accounts payable. Supports the Director of Corporate Accounting and Controller with other financial reporting assignments as needed.

ESSENTIAL TASKS include the following: other duties may be assigned.

• Process all forms of payment including wires or checks for vendors, data entry, coding/allocating invoices to general ledger accounts.
• Resolve all issues relating to accounts payable – i.e., work with vendors on research items, stop payments, vendor creation and maintenance within Traverse.
• Work with vendors to resolve issues on a timely and professional basis.
• Review expense reports in Concur for accuracy and appropriateness.
• Prepare Form-1099s at year end.
• Maintain W-9 files which includes proactive follow-up with vendors.
• Prepare and maintain IT and marketing budget.
• Prepare quarterly rent tax and sales tax filings.
• Administrative functions such as: filing invoices, providing documents for year-end audits or sales tax audits.
• Reconcile corporate credit card and FedEx invoices.
• Enter manual checks and deposits into Traverse for the month-end close.
• Assist with 12b-1 invoice payments and reporting.

QUALIFICATIONS:

• Bachelor’s Degree in Accounting preferred.
• 3-5 years of experience in accounts payable.
• Financial services industry experience preferred.
• Experience using Traverse accounting software preferred.
• Proficient in Microsoft Office suite with strong Excel skills.
• Detail oriented and high degree of accuracy.
• Strong communication skills. Duties often include interaction with other employees within the organization and with external vendors.
• Excellent organizational, planning, and overall time management skills. Must be able to work on a variety of projects simultaneously and prioritize work.