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Compiles and maintains accounts payable records by performing the following duties.
What You’ll Do
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Verify approval on all invoices and check request
Coding invoices
Able to process and enter 200-300 invoices per week
Audits and verifies expenses reports
Checks and verifies all vouchers for payment.
Reviews weekly accounts payable cash requirements.
Reconciles vendor statements
Ability to process and follow-up on rush items
Maintains account payable files
Special projects as assigned
Prepares invoice deduction notices, as necessary.
Keeps vendor invoices and statements current, including un-invoiced receipt reports.
Prepares, processes, and distributes accounts payable checks.
Assists in preparation of department procedural manual as needed.
Prepares analysis of accounts, as required.
Assists in monthly closings, including reconciling accounts and researching questions.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
AA/AS Degree in Accounting preferred but not required
Strong working knowledge of accounting principles and accounts payable
Ability to prioritize and to multi-task in a fast-paced environment
Ability to handle confidential information in a discreet, professional manner
Eye for detail, accuracy is imperative
Able to meet deadlines
Excellent oral and written communication skills
Excellent organizational and analytical skills
Ability to be an effective team member and display initiative
Proficient in MS Office (Excel/Word)
Language / Communication Skills
Basic English language skills
Mathematical Skills
Ability to perform basic mathematical calculations including calculations of percentages and discounts.
Supervisory Responsibilities
None
REASONING ABILITY
Must possess strong analytical skills that enable one to distinguish discrepancies, be able to find and implement resolutions for those problems.
CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS / WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.
Frequent use of eye, hand, and finger coordination enabling the use of office machinery.
Must be able to work at workstation for extended periods of time
Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
Must be able to work overtime with minimal notice to meet deadlines
Job performance depends on meeting deadlines with a minimum of supervision
Fast-paced, high-stress, deadline-oriented environment
Generally air-conditioned, smoke-free office environment, though it will be necessary to work on production floor and other areas of the company when performing inventory.
Travel Requirements
Ability to travel occasionally domestically.
Occasional: Activity exists less than 1/3 of the time.
Frequent: activity exists 1/3 and 2/3 of the time.
