Pasadena Unified School District Looking for Junior Accountant at Pasadena, California Full Time

Definition

Under general supervision, performs accounting work in the analysis, preparation, audit, evaluation and maintenance of financial records and reports; may review work of Fiscal Services Technicians and other lower classifications in the department.

DISTINGUISHING CHARACTERISTICS

The class of Junior Accountant represents the paraprofessional level in the accounting series; positions in the class are normally assigned to the Accounting Services Department and are distinguished from the class of Fiscal Services Technician in that the latter is assigned to a single subject area (e.g., accounts payable, accounts receivable, A.S.B. records, etc.) whereas a Junior Accountant normally has responsibility for multiple subject areas. Junior Accountants may review the work of Fiscal Services Technicians and other lower classifications in the department and answer technical questions. Junior Accountants work under the general supervision of professional accounting personnel; are expected to seek solutions to most problems through the use of handbooks, manuals and guidelines; and are required to make decisions of a more analytical, interpretive and judgmental nature than the Accounting Technicians.

• Transcripts showing completion of at least 60 semester units (90 quarter units), or graduation with a two year degree or higher, from an accredited post-secondary academic institution

• Unit/Degree verification (including equivalency of foreign degrees) must be submitted with the online application as an attachment in the form of unofficial transcripts. Equivalence of foreign degrees must have been reviewed and verified by a regionally accredited foreign degrees review agency.

• All required documents MUST be submitted electronically at the time your application is submitted.

MINIMUM QUALIFICATIONS AND SPECIAL LICENSE OR LANGUAGE SKILLS:

Education:
Graduation with an Associate degree or completion of sixty (60) college semester units or ninety (90) college quarter units of coursework in accounting, finance, business administration or related field from a recognized college or university is required. Graduation with a Bachelor’s degree in accounting, finance, business administration or related field from a recognized college or university may be substituted for one (1) year of the required experience.

Experience:
Two (2) years of full-time experience engaged in the preparation and maintenance of accounting statements and records, reconciling statements and related work is required.

SPECIAL LICENSE OR LANGUAGE SKILLS
The possession of a valid Class C California Driver’s License may be required.

PHYSICAL REQUIREMENTS
Employees must be physically and mentally able to perform the essential duties of a position with or without reasonable accommodation and without hazard to themselves or others.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

Essential duties and responsibilities of positions in this class include but are not limited to:

• Prepares a variety of financial reports and documents, including reconciliation reports, projections, journal vouchers, budget transfer documents, periodic financial statements, expense reports, classified demands, requisitions and encumbrance adjustments
• Prepares statements of receipts, expenditures and encumbrances
• Recapitulates transactions on periodic summary reports; reviews, verifies and corrects accounting documents and other reports, including computer print-outs, for form, content, accuracy and thoroughness
• Prepares computer input source documents
• Audits compliance with school enrollment requirements by site and grade; prepares
• Average Daily Attendance (A.D.A.) Reports on which State apportionment payments are based
• Reconciles County payroll reports to District records
• Verifies individual time reports to correct payroll discrepancies
• Audits payroll deductions and ensures proper crediting of accounts
• Prepares expenditure reports for federal grant programs and computes reimbursable costs
• Computes and records appropriate allocation of indirect costs
• Maintains A.S.B. books of account for certain schools and audits A.S.B. financial record-keeping functions performed by the Accounting Technicians
• Assists and advises clerical accounting personnel in the day-to-day application of bookkeeping principles
• Audits accounts payable transactions
• Maintains control and security of blank warrants
• Coordinates the printing of warrants by Data Processing and Systems
• Encumbers and classifies Board Reports
• Responds to inquiries from vendors, outside auditors, school or department personnel and others
• Performs other related duties as required.

EMPLOYMENT STANDARDS AND WORKING CONDITIONS:

Knowledge:

• Accounting practices, principles, procedures and methods
• Basic auditing principles
• District accounting, budgetary and payroll procedures
• District organization
• State Apportionment Program as it relates to school attendance
• Financial record keeping for District programs financed by State and Federal funds
• Various sources of information
• Standard office practices
• A variety of school operations, programs, policies and procedures

Abilities:

• Prepare, analyze, verify and correct a variety of financial documents, statements and reports
• Accurately post data; develop expenditure projections
• Learn and follow procedures
• Prepare a variety of written documents
• Deal effectively and tactfully with others
• Communicate orally and in writing using good English, grammar, punctuation, sentence structure and spelling
• Be trustworthy, flexible, tactful, and persistent
• Operate various types of office machines and equipment, such as calculators, adding machines, computers, etc.
• Safely operate a motor vehicle.
• Maintain sensitivity to ethnic, religious, cultural, and sexual differences

APPOINTMENT

Employees who receive a regular appointment to the class shall start at Salary Step 1 and must serve a probationary period of one hundred and thirty (130) days of paid service. During this period, an employee must demonstrate an overall satisfactory level of performance; failure to do so shall result in the employee’s termination without right of appeal. Employee shall be placed on Step 2 after probationary period and shall advance each step every 1 year after probation end date until the maximum step is reached.