Palmetto Mountain Hiring for HR / Finance Manager Job at Remote Full Time

We are a full-service marketing firm, looking to find an all-star to join its Administration team. As a growing organization, with several new clients partnering with us each month, we are looking to bring on a team member who can assist us in managing this growth. We are an entirely remote team with an employee presence in 11 states. Our environment is much like a start-up environment where we work together as a team with an “all hands-on deck” mentality. Our ultimate goal is to deliver great results for our clients, thereby improving the lives of others. This role would touch Human Resources, General Administrative and Accounting tasks, with a heavy emphasis on recruiting. During times of growth, this individual would put more of their effort towards Human Resource functions, such as recruiting, onboarding, offboarding, and benefits administration. However, other important responsibilities will include assistance provided to the CFO through invoice and payment tracking, contractor payments and other reporting. The role maintains a thorough knowledge of iVelocity and Jairus Marketing’s products and services as well as awareness of other roles and responsibilities throughout the organization. In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our employees, candidates and clients maintaining a professional and friendly demeanor in accordance with established policies and regulations, while also maintaining a very high degree of confidentiality.

About Us

Our mission is to facilitate breakthrough healthcare by connecting small to mid-sized healthcare firms with patients and clients able to improve the healthcare landscape. We serve small to mid-sized companies as Fractional Marketing Team. Our company helps these companies create a marketing strategy that will allow them to be successful. Our jobs are never boring and we get to serve our clients in a wide variety of capacities.

What does our ideal candidate look like for our Human Resources and Accounting Coordinator?

Recruitment Assistance

• Drive the recruitment process for all open positions such as posting jobs, prep applicant packets, and pre-screening of applications, schedule interviews, manage interview process, follow up with candidates, forward rejection letters
• Maintain all pertinent applicant and interview data in an Applicant Tracking System
• Ensure job descriptions and postings are up to date and accurate; create job postings from job descriptions. Consult with management to identify needs and preferred qualifications
• Post openings utilizing multiple sources including social media and professional networking sites to identify and source candidates
• Perform employment testing, verification and background and reference checks on selected applicants
• Determine necessary state level paperwork depending on employee’s location
• Maintain all legal and employment paperwork in Human Resource Information System for onboarding and offboarding
• Assist team members in reaching a resolution when differences or performance issues arise
• Maintain Employee Handbook
• Oversee Cobra benefits administration with our outsourced partner, including reconciliation of reports

Benefit & Leave Administration

• Administer and coordinate the day-to-day processing of benefit programs including new employees, changes, terminations, insurance claims and disability, keeping all tracking and records up-to-date.
• Interpret, assist and advise employees and managers regarding leave management and benefits, any HR procedures and policies within specified guidelines in a friendly and courteous manner
• Coordinate open enrollment acting as the administrator and liaison with the benefit providers, providing timely information as requested and manage enrollment form processes for all employees
• Conduct orientation for new employees signing up for benefits and process enrollment forms
• Prepare and distribute written and verbal information to inform employees of benefits programs, and changes to participants.
• Serve as a point of contact with benefit vendors/administrators

Administrative

• Complete various filing duties for human resources and finance
• Maintain thorough tracking of customer invoices and payment tracking
• Oversee contractor documentation and payment approval
• Basic expense tracking and oversight through reporting module
• Perform other duties as assigned

Qualifications

• 3-5 years’ experience as HR Generalist or Assistant. Experience in benefit administration preferred
• Significant recruiting experience required
• Associates degree in human resources, business administration or a related field required
• Bachelor’s Degree preferred, or equivalent education and experience combined
• Professional in Human Resources (PHR) certification preferred
• Some agency, start-up, and/or healthcare industry experience is strongly preferred
• Medium proficiency in Microsoft Excel, Word, Outlook and Internet Explorer required
• Basic QuickBooks experience required
• Proven to excel as a highly productive, proficient and accurate with data and detailed type work especially in database management, record keeping and filing
• Ability to speak, write and read the English language

Knowledge, Skills, and Abilities

• Effective oral and written communication skills; must demonstrate active listening skills; use clear and professional language on the phone and over the computer
• Able to establish and maintain healthy working relationships with people in the course of work
• Good professional appearance for online video interviews and meetings
• Basic knowledge of various employment laws and practices, willingness to learn state specific laws
• Excellent organizational skills; able to manage multiple projects and priorities
• Thrives in a fast-paced, team environment
• Ability to maintain the highly confidential nature of human resources work
• Detail oriented, accurate, thorough, and able to monitor work for quality
• Works independently with minimal supervision on a broad variety of projects
• Ability to support for various departments and foster teamwork
• General skills and abilities in project management

iVelocity Marketing Core Values

• Christ-Driven: We seek to be a company run with excellence, glorifying God and improving people’s lives through our work.
• Committed to Excellence. We hold ourselves, each other, and our work to a high standard because the work we do matters.
• Dedicated to the Team: Marketing is a team sport and we work collaboratively to deliver amazing results for our clients.
• Better Than Yesterday: Self-improvement is a key to successful marketing and we are serious about the development of ourselves as an organization and the individuals on the team.
• Discerning in Ambiguity: We are faced with uncertainties while working on behalf of our clients. It is critical we make the right decision every time, even when the answers aren’t perfectly clear.

Key competencies

Key competencies include listening and communication, organizing data and information, attention to detail, integrity, honesty, customer focus, problem solving, reliability, adaptability, and efficiency. Adhering to our Core Values includes being client-centric, teamwork, respect, pro-active, accountable, learning and sustainable.

EEO Statement

Jairus Marketing is an equal opportunity employer without discrimination because of age, sex, color, national origin, marital status, veteran status, sexual orientation or presence of a disability. Pursuant to the Americans with Disabilities Act, the firm will make reasonable accommodation of working conditions or methods in order to perform the duties of the position.

Benefits to working with us:

A growing team environment that is open to your ideas and encourages innovation. We take pride in our employees’ benefits package, including health, vision and dental, 401K, paid time off, and a cell phone stipend. This combined with the work-life balance and our “remote-first” mentality has enabled us to have great employee culture, which results in increased trust in our client base.

You will need to provide your own computer.

We are a remote company. Must be willing to work standard business hours based upon Central Time.

Job Type: Full-time

Salary: based on experience, skills and/or other qualifications

Job Type: Full-time

Pay: $55,000.00 – $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Recruiting: 3 years (Preferred)

Work Location: Remote