Our Home Looking for Accounts Payable and Accounts Receivable Specialist at United States Full Time

We are searching for an enthusiastic Accounts Receivable/Accounts Payable (AR/AP) Specialist to join our growing team. Your role would involve working with financial transactions and relationships between the company and its customers (AR) or suppliers (AP). Your responsibilities would include:

Accounts Receivable (AR):

• Invoicing and Billing: Prepare and issue accurate and timely invoices to customers for goods and services rendered. Ensure invoices are properly documented, contain the necessary information, and adhere to company policies and procedures
• Payment Processing: Receive and process customer payments. Reconcile payments with invoices and update customer accounts accordingly
• Collections: Monitor and follow up on overdue customer accounts. Send reminders, statements, or collection notices to customers to ensure timely payment. Maintain communication with customers to address payment discrepancies or resolve billing disputes. Collaborate with sales and customer service teams to resolve credit-related issues
• Account Reconciliation: Reconcile customer accounts and resolve any discrepancies or variances. Ensure accurate and up-to-date records of customer transactions, credits, and adjustments
• Reporting and Analysis: Prepare and analyze AR reports, aging analysis, and other reports related to collections, cash flow, and bad debt. Provide insights and recommendations to management for improving AR processes and reducing delinquencies

Accounts Payable (AP):

• Invoice Processing: Receive, review, and verify supplier invoices for accuracy, completeness, and adherence to company policies. Match invoices with purchase orders and receipts, and ensure proper authorization for payment
• Payment Processing: Prepare and process payments to suppliers, including checks, electronic funds transfers, or credit card payments. Ensure timely and accurate payment execution while adhering to payment terms and discounts
• Vendor Management: Maintain positive relationships with suppliers. Address supplier inquiries, resolve billing discrepancies, and ensure timely resolution of issues. Collaborate with procurement and receiving teams to ensure accurate and efficient supplier payment processing
• Account Reconciliation: Reconcile supplier accounts and resolve discrepancies. Ensure accurate and up-to-date records of supplier transactions, credits, and adjustments
• Reporting and Analysis: Prepare and analyze AP reports, including aging analysis, cash flow forecasts, and vendor performance metrics. Identify opportunities for process improvement, cost savings, and supplier relationship enhancement
• Compliance and Documentation: Maintain proper documentation and records for all AR/AP transactions. Ensure compliance with internal controls, accounting principles, and regulatory requirements. Assist with audits and provide necessary information and documentation as required

We would like the AR/AP Specialist to ensure timely collection of receivables and minimize bad debts for AR. For AP, ensures timely and accurate payments to suppliers, maintains positive vendor relationships, and supports smooth operations. We are looking for a team player with a positive attitude to contribute to the financial stability, cash flow management, and vendor/customer relationships of the organization.

Requirements

• Bachelor’s degree in accounting required
• Highly organized and detail-oriented
• Strong time management and problem-solving skills
• Proficient in Microsoft Office
• Fully Remote
• Travel requirement- 5-10%

Benefits

NetSuite experience preferred

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Work From Home
• Wellness Resources