Orange County Transportation Authority Hiring for LOSSAN Senior Manager – Finance and Administration Job at Orange, CA Full Time

About the LOSSAN Rail Corridor Agency:

The Los Angeles – San Diego – San Luis Obispo (LOSSAN) Rail Corridor is a joint powers authority that works to increase ridership, revenue, capacity, reliability, coordination and safety on the coastal rail line between San Diego, Los Angeles and San Luis Obispo. The LOSSAN Agency assumed management responsibility for the Pacific Surfliner service in July 2015, following the execution of an interagency transfer agreement with the state of California. The Pacific Surfliner travels along a 351-mile coastal rail route through San Diego, Orange, Los Angeles, Ventura, Santa Barbara and San Luis Obispo counties, serving 29 stations. It is the busiest state-supported intercity passenger rail route in the United States with 24 daily trains and annual ridership of nearly 3 million. The LOSSAN Agency is staffed by the Orange County Transportation Authority.

Overview:

Under minimal direction, manage all financial, grants, accounting, and audit aspects of the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency including financial reporting, general accounting, banking and treasury, accounts payable and receivable, audit, grant development and funding, budget development and monitoring, and contracting. Develops the Agency’s short- and long-term financial plans, financial components of the annual business plan, fund management and financial analysis. Assists with guiding the Agency’s financial direction, monitors progress and develops policy.

This is an exempt position in Salary Grade W: Min $181,313.60 – Mid $215,675.20 – Max $250,016.00 annually. The starting salary will be within this range based on qualifications.

The application deadline for this position is February 10, 2023.

Responsibilities:

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

• Manages the development of the agency’s annual operating, manpower, marketing, capital, and project budgets. Coordinates with all functional areas to produce a comprehensive, realistic, and universally acceptable budget for annual allocation request and inclusion in the annual business plan.
• Monitors agency’s approved budget and produces comprehensive reports of actual financial performance versus approved budget for presentation to the Board of Directors and required reporting to the State of California and other stakeholders. Analyzes information and provides projections and cash flow analysis for annual administration, marketing and operations budgets. Develops and presents budgeting strategies and solutions to address the changing funding environment to the Managing Director and Board of Directors.
• Oversees all LOSSAN Agency funding programs to ensure optimal use of funds and consistency with all funding program requirements and Board direction.
• Produces the annual budget request and supporting schedules for submission to the State of California as part of the annual Business Plan development. Responds to and develops strategies to address long-range implications that will affect the agency’s future project plans.
• Prepares all accounting and financial reports, including oversight of all accounting transactions, account reconciliation and preparation of financial statements and annual audit. Presents all reports to the LOSSAN Board of Directors, the State of California and other stakeholders.
• Oversees the preparation of all grant and funding pursuits on behalf of the LOSSAN Agency including the development of scopes of work, project budgets and schedules required, reporting for all grant programs consistent with funding program requirements, and preparation of quarterly report for Board.
• Represents the LOSSAN Agency to the Board of Directors, including stakeholder and committee meetings,and to the State-Amtrak Intercity Passenger Rail Committee (SAIPRC) and/or it’s sub-committees. Actively participates in and contributes to Statewide working groups and SAIPRC technical committees, sub-committees and working groups. Provides guidance and recommendations on LOSSAN and SAIPRC policies.
• Performs regular analysis on operating revenues and costs to ensure compliance with Passenger Rail Investment and Improvement Act (PRIIA) of 2008 Section 209 Cost Methodology.
• Works in partnership with the State to ensure timely invoicing and reimbursements, reporting and budget support that are consistent with the interagency transfer agreement; develops policies and procedures to facilitate this work.
• Administers LOSSAN Agency contracts and materials management functions, consistent with Agency policies and procedures. Ensure vendor invoices meet invoicing and audit requirements according to agreements and Agency policies and procedures.
• Manages the Agency’s bank accounts, cash, internal controls and investment and treasury functions consistent with Agency policies and procedures.
• Manage LOSSAN Agency’s professional finance and accounting staff. Monitors activities assigned to subordinate staff to ensure conformance with goals and objectives of reporting unit and facilitates the attainment and continuation of peak organizational performance. Plans, reviews and evaluates the work of assigned subordinates.
• Leads special and recurring projects with financial analysis and provides support and recommendations to all matters that may have a material impact on the LOSSAN Agency.
• Develops, presents, and makes recommended changes to Agency policies and procedures that have a financial impact.

Qualifications:

Previous managerial experience in a complex and diverse organization and experience in municipal/financial markets is required.

Knowledge of:

• Public transportation industry, including local, state, and federal issues.
• Principles of governmental accounting and budgeting.
• Principles of financial forecasting.
• Grants administration.
• Project management techniques.
• Knowledge and experience in Microsoft Office programs such as Excel, Word, PowerPoint, and ACCESS.

Ability to:

• Develop and analyze large and complex budgets.
• Pinpoint problems and have a global perspective on the long-term impact of problems on the agency.
• Interpret financial impact of diverse and complex issues.
• Work with diverse people, bringing teamwork and a service-oriented attitude to their needs.
• Comprehend and respond to many perspectives of a problem.
• Work under tight deadlines and motivate staff to do the same.
• Develop and make presentations to management, Board of Directors and other stakeholders in a public setting.

Working Conditions/Physical Activities:
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

Compensation and Benefits:

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.