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Job Description
Job Description
Position Summary
The Accounts Receivable Analyst (AR Analyst) works to facilitate and ensure timely, accurate invoicing of Water Solutions customers. This role has responsibility for resolving routine issues; ensuring SOX compliance in all AR practices, and works closely with the Denver collections team, responding to inquiries and emails and handling dispute resolution. Additionally, the position provides administrative and secretarial support for Accounts Receivable team and Manager(s). Responsible for performing a large amount of data entry, related to invoicing.
General Duties and Responsibilities
Works closely with the Business Administration Manager to assist with customer relations, special projects, AR process improvement, compliance matters, executive communication and other duties as assigned.
Promotes and demonstrates a commitment to quality and timely processing of all Accounts Receivable tasks, working to ensure prompt and accurate billing, collections and cash applications to minimize billing disputes, credit memos, and collections.
Provides administrative support to Accounts Receivable team.
Responsible for accurately entering a large number of invoices.
Responsible for assembling invoice packets for customers.
Organize and maintain digital files.
Code specific customer invoices before submittal.
Submit invoices via email and other customer portals.
Retrieves information from files when needed.
Organizes and prioritizes large volumes of information.
Reviews and approves daily billing and AR activities.
Reviews AR receipts; assists in payment application as necessary.
Ensures customers monthly special requests are met.
Reviews and verifies monthly oil income receivable invoices in Oracle.
Assesses customer volumes/dollars/contract pricing and adjustments, and compares to the invoice summary report prior to billing each month.
Prepares water volume and other reports for comparative analysis.
Prepares/reviews a variety of reports under the direction of the Business Administration Manager:
Reviews credit memos up to the approved amount ($5,000) and ensures documentation is retained and customer is rebilled, as applicable.
Reviews monthly credit memo reports and briefs the Business Administration Manager on the situation and reason for the credit memo.
Other reports as assigned.
Tracks customer volumes/dollars/contract pricing and adjustments – compares to the invoice summary report prior to billing each month.
Actively communicates with Denver AR Collections department and participates in collections meetings and assists in AR collections.
Assists with SOX controls adherence.
Works with auditors to supply all testing selections within the allotted time.
Regular attendance at the worksite is required.
Position Qualifications: Knowledge, Skills and Abilities
Strong technical competence:
Microsoft Office, with advanced knowledge of Excel (pivot tables, V look-ups, etc.).
Demonstrated ability to work in large-scale enterprise systems. Oracle experience a plus.
Competency in learning and using Accounting software packages, with familiarity in one or more of the following a plus: ADP OpenInvoice, Oildex, Cortex, Ariba.
Knowledge of GAAP and accounting processes, including accounts receivable (AR).
Exceptional communication skills, with ability to work across all levels of employees, across departments and with NGL customers.
Strong organizational skills, with ability to multi-task, prioritize, and adapt.
Keen attention to detail, with vigorous pursuit of accuracy.
Customer service orientation.
Analytical and problem solving skills.
Working knowledge of SOX compliance requirements.
Ability to be a positive representative of the Company both internally and externally.
Ability to work with respect and cooperation with fellow employees and customers.
Must be committed to working safely at all times.
Experience/Education:
Minimum of 4 years of accounting experience, with at least 3 years of Accounts Receivable in a high volume, complex environment.
Experience working in oil and gas is preferred.
Travel:
Up to 10% travel required. May occasionally travel to field locations where environment may vary significantly, and to NGL corporate offices for training, special projects, etc.
Physical Requirements:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally position, transport and/or move up to 10 pounds.
While performing the duties of this Job, the employee is regularly required to:
Stand; walk;
Be stationary for long periods of time;
Use hands to finger, handle, or feel;
Communicate with and exchange information verbally and in writing;
Move about in an office environment;
Work using repetitive motion.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work requires physical efforts associated with using the computer and phones to access and relay information.
Working Environment:
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:
Regularly in an office environment.
The noise level in the work environment is usually quiet to moderate.
This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required.
This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.
Compensation Range
Annual Salary: $55,000.00 – $62,500.00
