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Job Description
Due to our continued rapid growth, NewSouth Window Solutions is hiring a dedicated Office Manager who is searching for a rewarding CAREER opportunity. NewSouth is a proud part of PGT Innovations, a billion-dollar+ company and the nation’s largest manufacturer of impact-resistant windows and doors who recently achieved a spot on Forbes’ America’s Best Midsized Employers List. NewSouth Window Solutions currently operates in 14 markets across the Southeast and is continuing to expand in new markets which will exceed $200 million in sales. Our goal is to continue to dominate the window and door industry in every market that we serve while supporting our hardworking team members with ongoing training, internal advancement opportunities, and an emphasis on a great work/life balance!
Desired Skills & Experience*
* *
Excellent interpersonal skills
* Team building skills
* Analytical and problem-solving skills
* Possess strict confidentiality skills
* Excellent & effective communication skills
* Attention to detail and high level of accuracy
* 2-4 years of basic accounting skills in AP, AR, Inventory and general accounting (journal entries, system reconciliations)
* Strong Microsoft Excel including formulas and pivot tables
* Customer Resource Management system is preferred
* Experience with Sage or comparable ERP is required
* Possesses the ability to self-manage and adapt to change
**ESSENTIAL DUTIES AND RESPONSIBILITIES *include the following and other duties may be added: *Customer Service & Sales Co-Ordination**
* *Serve as point of contact for customers, coordinating with the Market President and Sales team to best meet the needs of each customer.*
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* Back up on answering the phone for customer relations.
* Ensuring that customers are treated with an excellent experience for inquires, questions, order status, service requests and helping the office team as needed.
*Accounting* * *
Calculate weekly sales commission and bonuses and submit to Corporate payroll.
* Process weekly sub-contractor billings and send to HQ for check runs.
* Prepare year-end 1099s and mail to sub-contractor before deadlines.
* Accounts Payable – Provide match of packing slip to invoice, get proper approvals and enter invoices into Accounting software. Prepare weekly AP check run request and send to HQ Accounting team for payment processing.
* Accounts Receivable – Validate customer contracts are fully completed in both CRM and Accounting system. Create customer invoices and process customer payments. Reconcile CRM and Accounting systems AR each week and ensure at month end both systems tie out.
* Inventory Reconciliation – Take month end cycle count and make proper inventory adjustments based on actuals, reconcile CRM jobs to Accounting software inventory ensuring all month end inventory is balanced and fully reconciled.
* Bank Reconciliation – Weekly reconciliation of bank account and resolve any open balances within reasonable timeline.
* Journal entries – make journal entries to account for bank fees, finances fees, Marketing accruals, AP accruals and bonus accruals.
* Work with HQ Accounting team on questions related to monthly reconciliations performed by HQ Accounting team.
* Prepare snapshot to send to leadership each month end as well as preparing all CRM reports that need to be provided with financial package.
* Participate in month end close ensuring all deadlines are met.
* Ensure all compliances and internal controls are always being followed
**Human Resources: ** *Ensure all offers are reviewed prior to being made to include new hires and promotions.* *
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* Ensure all necessary documents and acknowledgements are signed and completed as part of onboarding process prior to the start of a new hire.
* Oversee status changes for team members in UltiPro to include but not limited to job title changes, salary increases, terminations, etc.
* Coordinate performance management process for all salaried team members.
*Office Management: * * *
Train employees on how to use company systems including UltiPro, CRM system and various other systems as needed.
* Support Market President by coordinating meetings and communications
* Sort and distribute mail daily
* Coordinate with IT on needs for computers and other office equipment.
* Coordinate special events for office including lunches, training events, holiday party planning, etc.
**SUPERVISORY RESPONSIBILITIES*TBD**PHYSICAL DEMANDS / WORK ENVIRONMENT*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* *Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.* *
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* Frequent use of eye, hand, and finger coordination enabling the use of office machinery.
* Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
*TRAVEL REQUIREMENTS* * Travel for training maybe required or annual meetings, less than 10% annual travel.
*In addition, we offer the following benefits after 90 days: **** *
* * Health, Dental and Vision insurance
* Matching 401k program
* Reimbursement Accounts; contributions are on a pre-tax basis
* Short Term and Long Term Disability
* Company-paid Life Insurance of one time salary and the option to purchase supplemental life insurance for yourself and eligible dependents
* Employee Assistance Program
* PTO
* 100% tuition and book reimbursement for an “A”, 75% reimbursement for a “B”
* 8 holiday’s recognized plus one floating holiday
We are a Drug-Free Environment and conduct background checks.*Apply directly through our website for immediate consideration for this amazing opportunity!*To learn more, visit . NSRIND**
Job Type: Full-time
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: One location
