New Jersey Housing and Mortgage Finance Agency Looking for Occupancy Specialist Iii at Trenton, NJ 08611, United States Full Time

Job Description

NOTICE OF VACANCY

THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:

Job Title:

Occupancy Specialist III

Issue Date:

01/03/2023

Salary Range:

R10 ($55,218.48 – $77,697.28)

Closing Date:

01/20/2023

Division:

Asset Management

Union Status:

Professional

FL Status:

Non Exempt

Employment Status:

Full Time

JOB DESCRIPTION

Under supervision of the Assistant Director of Property Management, perform duties related to Section 8, 236, and tax credit monitoring, including compliance with the H.U.D. 4350.3 Handbook and other rules and regulations set forth in the Management Manual; ensure that projects satisfy the requirements of re-certification, as well as the electronic transmission through TRACS of all subsidized tenant files.

• Maintain database for each assigned subsidized property through the electronic transmission of tenant records (TRACS) from the housing developments.

• Review and approve Section 8, 236, tax credit, and market tenant certifications to ensure that a tenantxe2x80x99s income does not exceed the applicable income limit for that development.

• Assist on-site managers in the implementation and interpretation of HUD rules and regulations and in determining tenant eligibility.

• Review and approve Section 8 HUD vouchers on a monthly basis for assigned developments.

• Review correct and process vacancy payments, unpaid rent and tenant damage claims.

• Monitor waiting lists to ensure that applicants are housed in the proper sequence.

• Assist outside agencies in interpreting and implementing HUD rules and regulations in accordance with HUD’s 4350.3 handbook.

• Conduct inspections of tenant files at the propertyxe2x80x99s location (recertification of Section 8 and 236 tenants) to ensure compliance with program requirements and to verify that tenants are paying the correct rents.

• Update rent schedules whenever changes occur in either rents or utility allowances.

• Coordinate and handle special project assignments.

• Generate written correspondence as required.

MINIMUM REQUIREMENTS

EDUCATION/EXPERIENCE:

Four (4) year college degree; five (5) years of business experience; of which two (2) years experience is in processing applications for subsidized housing; or any equivalent combination of education and experience that meets the required knowledge, skills and abilities. Responsible for 5,000 to 6,000 units with more complex projects. In addition, responsibilities include assisting the TRACS Coordinators. NOTE: THESE UNIT TOTALS WILL INCREASE PROPORTIONATELY AMONG ALL LEVELS BASED ON THE NUMBER OF UNITS THAT COME ON/OFFLINE EACH YEAR. Physical Demands Non Physical Working Conditions General office environment; travel is required and employee must have a current, valid driverxe2x80x99s license and clean driving record. Certificates & Licenses Required For Occupancy Specialist I, II, and III: No later than the one-year anniversary of the employee’s start date; specialists shall have successfully completed an NJHMFA approved CPO (Certified Professional of Occupancy)/Certified Assisted Housing Manager or other equivalent certification course. Upon receipt of certification, specialists must satisfy the continuing education requirements to maintain his/her CPO certification. A valid driver’s license in the state in which the person resides is required only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

SKILLS:

• Knowledge of HUD rules and regulations governing tenant selection, eligibility, and the certification/recertification requirements.
• Knowledge of the Low-Income Housing Tax Credit Program.
• Knowledge of HMFA statutes and regulations.
• Ability to perform and analyze mathematical computations.
• Ability to accurately enter and retrieve computer data, using MS Word and MS Excel.
• Ability to communicate effectively, orally, in writing and to listen actively.
• Ability to apply complex regulations to varying situations.
• Ability to work independently.
• Ability to organize and accomplish multiple assignments simultaneously under time constraints.
• Ability to drive to properties to conduct tenant file reviews.
• Ability to establish and maintain effective working relationships.
• Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperation and effective communication with customers, clients, peers and management.

BENEFITS

HMFA provides a comprehensive benefit program which includes the following: health, dental and prescription drug plans; vision care; deferred compensation plans; Public Employees’ Retirement System (PERS); personal, sick and vacation days; tuition reimbursement and paid holidays.

Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the xe2x80x9cNew Jersey First Actxe2x80x9d which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources. Per Executive Order 253, all state employees are required to be vaccinated by October 18, 2021 or undergo weekly testing. Please do not submit your vaccine card at this time.

The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities. Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.