Monadnock Development Looking for Accounts Payable – Payroll Admin at New York, NY Full Time

Responsibilities:

• Prepares check payments for a significant number of vendor invoices on a weekly or daily basis.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by scanning vendor and cash disbursement supporting documentation.
• Process AP invoices and payments through Timberline sage.
• Review and process draws invoices in a timely manner when directed by the PM.
• Review invoices and route them to the appropriate party for payment.
• Reviews vendor master file quarterly to ensure company records are accurate in Sage 300.
• Ensures that compliance holds are in place for specified vendors.
• Ensure that all vendor invoices are entered in Sage 300 when received.
• Manages vendor relationships.
• Responds to AP questions and/or research.
• Generate monthly reimbursement invoices.
• Reconcile, review and process monthly Amex bill; gather backup receipts, enter transactions in A/P with the appropriate job number or GL account.
• Month accounts reconciliation
• Assist with monthly financial schedules.
• Maintaining payroll information by collating, calculating and entering data
• Updating payroll records by entering any changes to employee information, benefits, exemptions and deductions.
• Resolving payroll discrepancies and answering any employee payroll queries.
• Maintaining all payroll operations according to company policies and procedures.
• Assist in processing and issuing W-2 forms to employees.
• Process payment of union dues.

Job Requirements:

• Prior AP/Payroll processing experience.
• Knowledge of Sage 300 Construction and Real Estate (preferred but not required).
• Pays attention to details, thoroughness, organized, PC proficient, and data entry (typing) skills.