Minnesota Judicial Branch Looking for Accounting Assistant at Minneapolis, MN Full Time

Description

Hennepin County District Court is seeking to fill one Accounting Assistant position assigned to the District Court Finance office. This position is classified under the internal title of Office Assistant III.

As an integral member of the accounting team, this position reports to the Accounts Payable supervisor and is responsible for performing various routine accounting tasks and providing support to both internal and external customers. The primary focus of the role is to efficiently handle a high volume of invoices, including receiving and preparing them for payments. This involves ensuring the invoices are submitted to the appropriate approvers and accurately entering them into the state financial system “SWIFT” for payment processing in accordance with generally accepted accounting principles, techniques, Minnesota Judicial Branch policies and guidelines.

This role is a hybrid work arrangement, generally completing 3 days per week of remote work and 2 days per week of in-office work at the Hennepin County Government Center in downtown Minneapolis, 300 South 6th Street, C-300, Minneapolis, MN 55487. Typical hours are 8 a.m. – 4:30 p.m., Monday through Friday, but may vary depending on business needs.

The anticipated starting hourly rate for this position is at least $21.00 an hour and up to $24.42 per hour. The full future earning potential is $37,980.72 – $63,997.20 annually. The full classification earning potential is $18.19 – $30.65 per hour, $37,980.72 – $63,997.20annually. This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at mncourts.gov/careers.

Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Example of Duties

• Process and track incoming invoices from vendors for appropriate management of disbursements by the courts
• Reconcile vendor statements, which includes identifying, correcting, and assisting with resolution of discrepancies
• Provide information, guidance, and training to organization staff involved in the procurement process
• Accurately review that all documentation required by statute, court order or organizational policy is present before payment is entered and disbursed
• Perform periodic compliance reviews of financial transactions and policies; examples may include asset inventories, purchasing cards, bank transactions, disbursements, and manual receipts
• Communicate with internal and external customers through various communication means, such as phone, Microsoft Teams application or email

Typical Qualifications

Minimum Education and Experience

• High School Diploma or equivalent with 3+ years of accounting or finance work experience; OR
• Associates Degree in Accounting, Finance, or related field plus 1 year of accounting or finance experience
• Employees have the option towork partially remotely. Employees who work remotely are required to have access to reliable internet connection.

Minimum Knowledge, Skills, And Abilities

• High attention to details, and problem-solving skills sufficient to identify errors and initiate corrective action
• Ability to work well under pressure, and perform repetitive tasks
• Ability to provide professional, courteous, and respectful customer service
• Knowledgeable in Microsoft Office applications such as Excel, Word, Outlook, and experience pertaining to accounting functions
• Team-oriented with the ability to establish and maintain effective working relationships
• Ability to reorganize daily task priorities and processing approaches on an ongoing basis in response to deadlines or evolving organizational/departmental needs
• Ability to communicate effectively both verbally and in writing with internal and external customers
• Ability to interpret, explain, and apply rules of the court, state statutes and state and district level policies and procedures in the areas of accounting or finance

Preferred Qualifications

• Experience with Accounts Payable Invoices processing
• Experience in SharePoint including organizing and managing documents, and utilizing queues for workflow processing
• Experience in public sector in accounting or finance
• Experience with enterprise accounting software and system such as SWIFT, MNCIS, eFinance, FAIS

Supplemental Information

The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and encourage applications from persons with diverse backgrounds and characteristics. Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.

Instructions for Applying

Please complete your application for this position online.

This AFSCME-represented position is posted for bidding, internal, and external application simultaneously and will be filled in accordance with the AFSCME contract.

All employment offers are contingent upon satisfactory results of a criminal background check. An employment offer may be rescinded if the background check identifies job related convictions.

Please contact our recruitment team with questions regarding this posting via email: [email protected]; or phone:612-348-2298.