Miller Paint Hiring for VP of Finance/Treasurer/Corporate Secretary Job at Portland, OR Full Time

General Functional Areas of Responsibility and Company Scope/Size

Responsible for the management of all company financial matters and functions including managing the following departments, personnel and functional areas:

· General Accounting – Accounting Manager plus team of two

· Cost & Budget Accounting – Cost and Budget Manager plus one

· Accounts Payable – Accounts Payable Manager plus team of three

· Payroll – Payroll Manager plus team of one

· Accounts Receivable – Credit Manager (Collections, etc.) plus team of three

Miller Paint is a $92M privately held (Employee Owned) C-Corp with 300+ employees. There are two manufacturing plant/warehouse operations located in Portland, OR and fifty-six (56) retail/wholesale stores located throughout OR,WA, and ID.

Reporting Relationship and Peers

Incumbent reports directly to the CEO of the company and is a valuable member of the Miller Paint Senior Staff comprised of VP’s and Directors/Managers in the Production/Distribution, Technical, IT, HR, Sales and Marketing and Store Operations areas. She/he also is the company member of the Finance/Audit Committee of the Board and serves for legal entity purposes as the Company Secretary.

Financial Budgeting/Reporting and Performance Analysis

Incumbent manages and coordinates, through the Finance Team, the monthly closing process and the production and analysis of financial reports in a timely manner for distribution to Senior Management. She/he is responsible for the BOD financial reports and presentation to the Directors in BOD Meetings, and works with Finance/Audit Committee in strengthening internal financial controls of the business.

Incumbent works with other functional areas of the business in providing financial performance guidance and review of results to help managers run their respective departments, including Plant Operations, Production/Technical, and Shipping/Receiving. For field-based operations, she/he provides financial support to Regional Store Ops Managers and their Store Managers and Sales Managers and their Outside Sales Reps to ensure they have accurate financial information and analysis tools necessary to be successful. The interaction with the IT Manager in ensuring the smooth operation of the ERP system, including all POS transactions and corporate/administrative functions meeting internal financial controls is a critical responsibility of the incumbent.

Incumbent coordinates the Company Budgeting process each year through the Cost and Budget manager to ensure established budgets are realistic and achievable, working with each of the respective departments, managers, stores, and sales reps. This also includes the annual setting of standard costs for each of 5,000+ SKU’s, including the establishment of overhead rates for manufactured products, and the calculation of the year-end FIFO Adjustment and Revision of Standards entries to inventory.

Financial, ESOP and 401(k) Auditor Relationships and Shareholder Records

Incumbent manages through the Finance Team all required financial audits including the financial year-end audit, quarterly bank exams, the annual 401(k) audit and annual ESOP audits.

As Company Secretary, the incumbent manages and administers the ESOP Plan and shareholder records through interface with the Plan Administrators, Co-Trustees and ESOP Investment firm that interfaces works with the ESOP Plan participants. She/he is responsible for maintaining accurate shareholder records through the annual ESOP Contribution and redemption process, and ensures the Annual Shareholders’ Meeting is scheduled and monitored with the necessary timelines, and that the respective documentation required and voter activities are followed properly.

Bank Relations and Financing

Incumbent manages and maintains all banking relationships, including treasury activities, bank loans and LOC’s. She/he maintains proper professional communications with financial institutions and works with respective relationship managers to secure the financial and bank operational support the company requires. This includes monitoring and ensuring that the Company is meeting its financial banking covenants, operating within established loan limits via the Borrowing Base, and seeks out banking opportunities that best fit the organization.

Ensure that the company is meeting its financial obligations through effective cash management on a daily, weekly and monthly basis, including monitoring of cash collections and outflows of the business.

Works with outside 3rd party investment groups and/or banks for refinancing of properties, capital expenditures, etc. Responsible for analyzing investments in capital assets and monitoring/ensuring capital asset expenditures are in line with company approval policies and annual the CAPEX Budget.

Risk Management and Insurance Broker/Carrier Relations

Incumbent manages all of the Risk Management activities of the Company including the Company’s Property, D&O, Business Interruption Insurance plus all the Health Insurances. This work is coordinated through various outside Insurance Brokers, who maintain the respective relationships with the Carriers to ensure the best possible rates are achieved. In the Health Insurance area she/he works as the coordinating member of the employee team (EBERT) to annually review health company proposals and establish the Health Care Plan (Medical, Dental, Vision) for the employees that fits within the financial means of the Company.

Minimum Qualifications of the VP Finance/Treasurer/Company Secretary

The incumbent must possess a minimum 4-year College Degree with a preferred major in Accounting, Finance or Business Administration. Post-graduate degrees or certifications earned such as a CPA, CMA or related are preferred but not required. A Company Secretary certification is not required, however some experience with an ESOP equity structure is preferred.

Experience of a minimum fifteen (15) years in increasing areas of responsibility specifically within the financial arena is a pre-requisite to this position. The ideal candidate will have extensive experience in managing the functional areas of General Accounting, Cost Accounting, and Financial Budgeting. Experience of having operated within a fully integrated ERP system that provides financial recording and reporting of both manufacturing and retail operations is critical but not absolutely required.

The incumbent must have the people management and communications skills to operate within a dynamic and growing employee-owned business that relies heavily on the financial area for support.

Job Type: Full-time

Pay: $135,000.00 – $175,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday