Middlesex College Looking for Grant Finance And Post Award Reporting Mgr. at Edison, NJ, United States Full Time

Job Description

SALARY: $74,539.00 Annually

OPENING DATE: 5/3/2022

CLOSING DATE: 5/17/2022 11:59 p.m.

UNIT: Administrative – Grade Level 6

DEPARTMENT: Grants

REPORTS TO: Director of Grants
The Grant Finance and Post-Award Reporting Manager is responsible for the day-to-day fiscal management systems needed to support the College’s grants portfolio. This position will fulfill a critical role, and perform a variety of financial and grant management functions, including: collection of effort reporting; quarterly expense validations; annual and quarterly fiscal reports; project closeout; and monitoring expenses. The Assistant Director must effectively balance compliance requirements and program needs.

PRINCIPAL RESPONSIBILITIES:

• Under the direction of the Director of Grants, leads all post-award grant management activities for the College’s externally funded projects and contracts.
• Works closely and in collaboration with the Finance Division on sponsored projects and grant-funded programs.
• Reviews and advises on project proposals and budget preparation. Makes journal entries and oversees the accuracy of grants accounting, utilizing a high degree of initiative and independent judgment
• Processes grant project transactions, oversees project expenditures, generates internal financial reports, and maintains post-award records in collaboration with program managers and the Finance Division.
• Sets up GL Accounts based on approved grant budgets, financial aid awards, and other scholarship awards in the Colleague general ledger system in collaboration with the Finance Division.
• Prepares internal budget templates and expenditure tracking tool based on the approved budget.
• Prepares reimbursement requests according to funders’ specifications by established deadlines.
• Prepares monthly and quarterly financial reports for all sponsored projects and performs financial reviews and budget analyses.
• Conducts monthly and quarterly reconciliations of GL accounts related to grants, financial aid, and the Middlesex College Foundation.
• Assists in billing, accounts receivable follow-up, and cash reconciliation.
• Maintains grant files and expenditure records, and plays an essential role in the College’s annual audit.
• Performs the grants year-end closing and annual budget rollover processes.
• Assists in issuing professional service agreements and other sub-grants or sub-contracts.
• Manages the timely closeout of sponsored projects and oversees records retention and destruction.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in finance, accounting, business, mathematics, or a related field
• Certified Public Accountant (CPA) license, or Certified Research Administrator (CRA) Certification.
• Five (5) years of experience in post-award grants management and financial reporting for federal, state, and/or private grants
• Five (5) years of experience using Excel to develop complex budgets and financial reports
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP)
• Strong knowledge and understanding of OMB Circulars and the Uniform Guidance

PREFERRED QUALIFICATIONS:

• Master’s degree in a related field
• Active Certified Public Accountant (CPA) license
• Ability to translate financial concepts to, and to effectively collaborate with, programmatic colleagues who may not have finance backgrounds
• Practical knowledge of financial systems, internal financial controls & procedures, and staff management skills
• Strong knowledge and understanding of OMB Circulars and the Uniform Guidance
• Knowledge of Colleague financial system

SUPPLEMENTAL INFORMATION:
SCHEDULE: Monday – Friday, 8:30 a.m. to 4:30 p.m.
RETIREMENT: Pension Eligible
Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.