Title: Operations/Office Manger
Reports to: Chief Executive Officer
The Michigan Israel Business Accelerator is a nonprofit – 501(c)(3) and 501(c)(6) – dedicated to building bilateral economic partnerships between Michigan and Israel. Our mission is to accelerate Michigan’s innovation ecosystem. We create opportunities to connect Israeli and Michigan companies with the goals of job creation, corporate expansions, and economic development to support Michigan’s overall economic growth. Go to www.michiganisrael.com for more information.
The Michigan Israel Business Accelerator (MIBA) is seeking an energetic, diligent, self-motivated, and articulate team player to join its staff as the Operations/Office Manager. This position offers the opportunity to participate in a broad range of business non-profit operations as part of a professional, team-oriented small office. The Operations/Office Manager plays a hands-on role in the MIBA’s day-to- day operations with program related as well as administrative & finance responsibilities.
Develop working knowledge of the history and tradition of the MIBA.
Assist the CEO in examining, developing, implementing, documenting, and communicating the goals, priorities, and values of the MIBA.
Serve as a liaison between the MIBA and its donors and granters; responding to inquiries as needed.
Research and write grant and foundation proposals.
Prepare and present reports, written grant summaries, analyses and recommendations for the CEO and Board of Directors.
Develop working knowledge of CRM (Salesforce) database, understand its applications.
Administration & Finance
Draft budgets for 501(c)(3) and 501(c)(6) for annual expenditures in consultation with CEO; assist with preparation of foundation’s entire annual budget.
Maintain up-to-date versions of important/corporate documents as required by law (for example, board meeting minutes, bylaws, etc.) and communicate with the CEO to ensure annual review of such documents and processes.
Ensure the maintenance of appropriate financial records and preparation of required financial reports.
Work with the CEO, accountants, and auditors to reconcile expenditures using QuickBooks accounting software and bank statements.
Work with the CEO and bookkeeper/accountant for timely preparation of tax returns, annual audit, and related reports.
Ensure that the organization is efficiently organized to comply with human resource processes and requirements, in accordance with legal and internal policies.
Aid in the formation and implementation of standard operating procedures and personnel policies.
Maintain personnel job descriptions, employee handbooks/manuals and employment policies.
Oversee updating of public records at online locations (i.e., field/sector surveys and questionnaires, directories, etc.).
Provide supervision, support, coaching and training for junior-level staff and interns in conjunction with CEO.
Support events and program activities (i.e., board meetings, educational sessions, receptions, etc.) as required.
Assist with special projects managed by the CEO.
Provide coverage for other administrative tasks and grants administration, as needed.
Skills and Qualifications
Bachelor’s degree and 2-5 years of relevant experience.
Experience in business administration, grant writing, program/project management, preferably in a non-profit or philanthropic setting.
Applicants who have previous program management, administrative, fundraising, and communications experience are preferred. An understanding of the philanthropic and the non- profit sector is a plus.
Working in close partnership with the CEO, the Operations Manager will carry out and manage the operational and programmatic functions to ensure effectiveness and efficiency.
The role involves grant writing, strong writing skills are a must.
Knowledge of best practices, and legal, accounting, and regulatory requirements for grant management; understanding of IRS regulations regarding nonprofits.
Proficiency in Microsoft Office Suite, QuickBooks accounting software and familiarity with Salesforce CRM database management system, including preparation of data displays and reports.
Strong judgment, analytic reasoning, critical thinking, and problem-solving skills.
Impeccable, integrity and trustworthiness, with an ability to handle sensitive information effectively and confidentially.
Professional and emotional maturity that demonstrates warmth, dependability, responsiveness, initiative, flexibility, knowledge, credibility, and a good sense of humor.
Ability to work well with diverse colleagues with varied personalities and work styles in a remote working environment.
Flexibility in approach and willingness to adapt when necessary.
Occasional international travel -maybe once per year.
This description should not be construed to contain every function or responsibility that may be required to be performed in this job; others may be assigned.
Salary and Application Information
Salary range is $55,000-$65,000 FTE, depending on qualifications and experience.
Paid holidays and PTO plus future 401K program.
Position begins as soon as possible.
Applications will be reviewed as they are received. Applicants who best match the position needs will be contacted. Please, no telephone inquiries. For more information about the Michigan Israel Business Accelerator, go to www.michiganisrael.com.
_The MIBA is an Equal Opportunity Employer and committed to maintaining a diverse workplace. _
Job Type: Full-time
Pay: $55,000.00 – $65,000.00 per year
Work Location: One location
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