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Ideal candidate will have:
- Bachelor’s degree in Accounting or Finance
- Heavy experience with GL, reconciliations, and compliance
- Processing invoices for payment
- Fiscal responsibility understanding
- Month end closing (accruals, expense transfers)
Position is 100% remote.
SUMMARY
Ensure the integrity of the General Ledger is in compliance with institutional guidelines
and accounting closing processes. Ensure a strong and consistent monthly/quarterly
review process that are validated quarterly. Provide advance professional accounting and audit support to the FM division. Accomplish the daily operation of utility processing in the accounting system, which includes monthly utility accruals.
JOB SPECIFIC COMPETENCIES
Utilities process – Responsible for processing all utility invoices,
submitting invoices to A/P, monthly transfers to auxiliaries for utility consumption,
utility expense transfers, and filing. Responsible for reviewing and approving invoices in
PeopleSoft. Responsible for reviewing and maintaining the Utilities Clearing Fund at
zero and data entry of utility expenses into utility checkbook. Responsible for the
quarterly reconciliation of utility checkbook to the GL and Energy CAP (utility
consumption database). To include training to learn and utilize Energy CAP.
General Accounting process – Responsible for processing
and reviewing divisional IDTs (Interdepartmental Transfers) for Mail and Warehouse,
expense transfers, processing monthly accounts receivables (Auxiliary Utilities/Tenants).
Assist Team Lead – Accountant III to accomplish monthly utility, housekeeping and RHI
accruals. Review and monitor contracts/leases/tenants, interact with Sourcing, Vendors,
Treasury Services, A/P, GA and Real Estate group as necessary to accomplish daily
course of business and/or to resolve issues. Prepare tenant lease true-ups for utility,
insurance, tax and CAM. Monthly Close Process: Review Mainsaver reports to
accomplish a successful, balanced, and explained monthly close for the Warehouse IDTs.
Review the Business Manager and Pitney Bowes reports to accomplish successful,
balanced, and explained monthly close for Mail IDTs. Prepare IDTs and prepaid postage
journal entries monthly for submittal to GA. Prepare monthly Vendor Analysis Report
and quarterly Invoice/PO report. Maintain orderly flow of accurate data entry information
and work with divisional staff for common fund source reconciliation. Meet the
established General Accounting closing schedule under the direction of Team Lead
Accountant III. Responsible for being consistent and timely in meeting all month-end and
year-end accounting deadlines.
Review, Confirmation and Training – Assist the Team Lead Accountant III with a
consistent process of auditing the reconciliation and internal controls process for FM
division to ensure compliance with institutional and divisional policies and procedures
that is validated quarterly through online/onsite visits to all departments in the FM
division. Prepare audit reports and ensure a proper audit trail is maintained for O&M,
ProCard and Project reconciliation reviews. Verify documents are processed and
reviewed during the daily course of business for accuracy and conformance with
established institutional and divisional policies, procedures and contracted rates with
vendors. Assist in updating the review and confirmation online training course for the FM
division reconciliation process and participate with the voiceover recordings. Train new
OBUDs on FM division reconciliation processes on a one-on-one basis, as necessary.
Participate in warehouse year-end inventory. Adhere to the fiscal audit schedule with
assigned duties and deadlines for institutional/divisional compliance with reconciliations
and audits.
Education Required: Bachelor’s degree in Business Administration, Accounting or related field.
Experience Required: Two years of accountant experience required with a Bachelor’s in Business Administration or related field. One year of accountant experience required with a Bachelor’s in Accounting. May substitute required education degree with additional years of equivalent experience on a one to one basis.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 150139
- Employment Status: Full-Time
- Employee Status: Regular
- FLSA: exempt and not eligible for overtime pay
- Work Week: Days
- Fund Type: Hard
- Work Location: Remote (within Texas only)
- Pivotal Position: No
- Minimum Salary: US Dollar (USD) 54,500
- Midpoint Salary: US Dollar (USD) 68,000
- Maximum Salary : US Dollar (USD) 81,500
- Science Jobs: No
