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LOCATION
Flemington, NJ – The job can be done remotely, but in-office is preferred.
JOB SUMMARY
Development and Finance Operations Manager is responsible for maintaining smooth operations in development and finance functions across Martucci , including maintaining development operations, organizational systems, managing internal financial controls and budgeting, coordinating human resources, and providing project and administrative support. This position reports to the Executive Director. We are looking for an organized individual who is comfortable switching between tasks and juggling multiple priorities.
RESPONSIBILITIES
Responsibilities include but are not limited to:
DEVELOPMENT
Indentify, prospect, and build donor profiles
Prepare Executive Director and Producer for donation appeal
- Entry of donations and donor info into Donor Perfect software
- Preparation and execution of Donor Tax Acknowledgement letters and annual appeals
- Schedule and maintain calendar of Board meetings and support Executive Director in preparing for meetings.
FINANCIAL
Support Executive Director in preparing and implementing the organizational budgets.
Reconcile monthly revenues with Donor Perfect and follow up on outstanding receivables.
Post invoices to QuickBooks and process payments as needed.
Coordinate payment of invoices and reimbursements, process purchase orders, codify credit card expenses in QuickBooks, and ensure all expenses are properly accounted for in the budget.
Process semi-monthly payroll with payroll administrators.
Review bank reconciliation reports and bank statements each month.
Lead the monthly financial close process. Work with Executive Director to ensure all income and expenses are correctly entered and coded in QuickBooks and accounts are reconciled to internal documents.
Maintain budget spreadsheet and controls; prepare monthly financial reports including budget to actual reports, statement of cash flow, and other ad-hoc reports as required.
Meet with the Executive Director and CFO/Board Treasurer on a quarterly basis to review financials and cash flow analysis.
Regularly review internal financial controls and ensure all policies and procedures are clearly documented and communicated.
Prepare and manage the annual audit
Serve as staff designee to the Audit & Finance Committee and work with the Executive Director and Board Treasurer to prepare materials for quarterly committee and board meetings.
Support the Development team with grant budget preparation, grant reporting, and tracking of restricted funding.
PROGRAMMING
Management for LaunchPAD “Process as Destination” Residency Initiative
Coordination and execution of contracts
Maintaining Master Residency schedule
Coordinating travel logistics with partner venues and artists
Plan artists public engagement programs with each residency partner
COMPENSATION & SCHEDULE
Starting salary is $60,000 including health insurance and PTO
Professional development opportunities are supported when feasible.
QUALIFICATIONS
Associates degree required.
2+ years of operations and financial management experience, preferably in a nonprofit setting.
Strong understanding of nonprofit finances and budgeting required.
Demonstrated ability to troubleshoot IT challenges.
Highly organized and able to prioritize tasks.
Systems oriented.
Ability to work with frequent interruption and to simultaneously supervise a variety of tasks.
Ability to solve challenges in a timely and creative manner.
Positive, can-do attitude.
A personable, positive, and professional demeanor.
Willing to work occasional nights and weekends.
This position deals with a lot of confidential information: highly professional and able to manage confidential information.
Proficient with Microsoft Office Suite and Google Drive.
Knowledge of QuickBooks and Donor Perfect preferred.
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Associates Degree