L&P Aesthetics Medical, Inc Hiring for FP&A Manager Job at Palo Alto, CA Full Time

L&P Aesthetics has established one of the best reputations in facial rejuvenation across the Bay Area. The ideal candidate is looking for a long-term career path that includes opportunities for advancement to provide elective care in a fun and supportive environment.

Scope

The successful candidate will be a hands-on/participative employee who will support the following areas: Accounting (for a thriving two location facial aesthetic practice, outpatient surgery center, two medical spas, and two real estate holding entities), business insurance, healthcare insurance, human resources and payroll functions. This person will facilitate day-to-day functions for multiple entities by managing cash, transactions, loans and workflow in regards to accounting activity as well as support/collaboration with the leadership team. In addition, this person will partner with the COO and CPA team to enhance processes/protocols and maximize capacity for future growth across multiple entities, while building and maintaining excellent relations with internal/external business partners.

Qualifications

• Minimum Bachelor’s Degree in Accounting required
• 3-5 years of relevant accounting experience (medical office preferred)
• Superior attention to detail and accuracy
• Strong commitment to follow through on inquiries and issues
• Strong analytical skills
• Trustworthy and discrete with confidential matters
• Exceptional verbal and written communication skills with internal and external clients
• Excellent organization skills
• Team player
• Proficiency in QuickBooks Online, Outlook, Microsoft Excel and Word required

Responsibilities

In Office with potential of hybrid after introductory period.

• Analyze financial needs on a daily basis and transfer funds (as needed) for payroll, automatic loan/mortgage debits and vendor payments in an accurate and timely manner
• Act as the central point of contact with CPAs, banks, investment companies, payroll representatives, insurance brokers, and other agencies as required
• Analysis of trends in expenses, revenue and create appropriate budgets and projections
• Management of day-to-day entries to keep financial records up to date
• Review daily banking, research, and resolve account discrepancies
• Reconcile all transactions for multiple different entities
• Reconcile monthly bank and investment statements
• Review and approve vendor payments on a weekly basis and as needed
• Review, approve, lock and submit payrolls for multiple entities on a bi-monthly basis
• Perform month-end close for multiple entities
• Calculate provider bonuses on a monthly basis
• Formulate and enter payroll journal entries for all entities on a weekly, bi-monthly basis
• Pay employee expense reimbursements, refunds, cleaning, parking, mortgages, tax payments, business insurances for multiple entities on a weekly, monthly and quarterly basis
• Process payroll for all entities
• Manage employee 401K
• Calculate and transfer management fees on a monthly basis
• Transfer monthly rent and parking to applicable entities
• Ensure all rental income is received each month in various entities
• Calculate, file and pay sales tax for applicable entities on a monthly and quarterly basis
• Review financial statements, research and resolve account discrepancies for multiple entities
• Prepare and send financial information for multiple entities to COO and other Business Partners as needed
• Compile information and participate in CPA audits and reviews for multiple entities on an annual basis
• Perform or seek Notary Public Services for various business documents
• Notify COO of any irregularities in finances, business or staff issues and make suggestions to resolve them
• Perform Accounts Payable and Accounts Receivable duties as back-up
• Calculate and pay anesthesia and facility fees
• Lead finance meetings as well as 1:1 sessions with direct reports as the role grows

Note: All duties and responsibilities stated are essential job functions. Staff members may be required to perform additional job-related duties as assigned by management.

L&P Aesthetics continues to follow ​all ​CA ​state public health orders and policies​ regarding COVID-19​.​ All potential employees are required to show proof of COVID-19 vaccination upon an offer of employment unless a​n individual qualifies for a​ Religious or Medical​ exemption. ​​Employees who have approved exemptions must follow additional protocols where required, such as ​scheduled COVID-19 testing​ ​or other requirements​​ in accordance with CDC or state and local public health government orders.​

Job Type: Full-time

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Palo Alto, CA 94301: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 2 years (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Financial planning: 1 year (Preferred)

Work Location: Hybrid remote in Palo Alto, CA 94301