Los Angeles Homeless Services Authority Looking for Manager, Treasury & Finance Administration at Los Angeles, CA Full Time

Job Summary

The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our staff are flexible and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.

Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.

Under the direction of the Controller, Accounting Division this position will assist in the daily operations of the financial department of LAHSA. Areas of responsibility include professional level day-to day LAHSA direct programs and administration expenses management which is not limited to invoice processing, budget review and modification and contract amendment and actual expenses monitoring. This position primarily functions as disbursement manager assisting the controller.

Essential Job Functions

• Disbursements Manager (DM) will be responsible for the timely and compliant processing of high volume and various payables including but not limited to administrative invoices and employee reimbursements.
• DM will create/update procedures for processing of accounts payable for the AP Accountants.
• Verify validity of payables.
• Ensures all required documents and approvals are in place.
• Identify allowable funding for payables.
• Correct general ledger coding, process/post payables in Abila MIP and Paperless Environments Pvault systems.
• Review invoices processed by Accountants.
• Identify bottlenecks in processing and constantly create and update procedures for compliance and efficiency.
• Process journal vouchers for accounting corrections.
• Identify and track payable credits.
• Prepares/Review payables reconciliation.
• Ensure document retention and management
• Creation of chart of accounts.
• Budget tracking and accounting per multi-segmented general ledger string.
• Managing aging payables.
• Vendors’ contact person for handling payment issues.
• Ensure accounting entries are following GAAP modified accrual basis
• Ensure payables are in compliance with 2 CFR 200, GSA, Funder Parameters and MOU requirements.
• Ad hoc reporting and tracking of payable performance.
• Work with auditors and provide requested information.
• Act as a go-to for AP related issues for external and internal parties.
• Ensure internal control for AP related functions are implemented.
• Act as a substitute/alternate for the Principal Accountant/ Accounting manager absence.
• Check Run and AR:
• DM will be responsible for managing AR accountant in recognizing revenue and deposits and incoming payments and coding to correct funding source.
• Following up with funders and vendors for aging receivables.
• DM will be responsible managing issuing payments via live check or ach will be responsible for process of selecting and paying vendors based on urgency and funding available.
• Ensure chart of accounts setups are accurate and valid for vendors including but not limited to ach information.

Knowledge, Skills & Abilities

• Fund accounting and Fiscal grants management of Federal and Non-Federal funds.
• Homeless funding regulations, requirements, and procedures, including the HUD CoC Program (formally the Supportive Housing Program [SHP]), Independent Living Program (ILP), Department of Public and Social Services (DPSS), Emergency Solutions Grants (ESG), Community Development Block Grants (CDBG), Homeless Family Solution System (HFSS) Coordinated Entry Systems (CES) and City and County Homeless Strategies
• LAHSA Homeless program types.
• 2 CFR 200 and Funding regulations
• Team-based project management (Integrated Agency Support Team (IAST)).
• Intermediate or advanced level understanding of computer software programs, specifically Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet, as well as working knowledge of project management software (MS Project, Team GANTT).
• Knowledge of fund accounting software, preferably Sage.

Training & Experience

• Proven professional experience and educational background.

COVID-19 Vaccines

• Effective November 1, 2021, LAHSA will require proof of vaccination for all employees. This requirement is in response to the public health emergency and is intended to reduce the spread of COVID-19 among LAHSA employees, our stakeholders and those we serve – it will remain in effect for the duration of the public health emergency.
• Employees may apply for an exemption if they cannot be vaccinated due to complicating medical conditions or sincerely held religious beliefs. If the exemption is approved, then the employees will be subject to weekly COVID-19 testing.

A_ppointments are typically made between the minimum and the midpoint of the range, depending on qualifications._
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at [email protected].

Medical/Dental Insurance
LAHSA pays a portion of the premiums for medical and dental benefits to all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions. Medical plans are administered through ADP TotalSource. The following are enrollment options:

Medical
HMO/PPO: Kaiser Permanente, Aetna

Dental
HMO/PPO: Guardian Dental

VSP Vision Plan
LAHSA offers this voluntary comprehensive vision plan to all full-time employees through ADP TotalSource. It includes yearly comprehensive exams, lenses, frames and contact lenses. All premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.

AFLAC Supplemental Insurance
LAHSA offers this voluntary supplemental insurance to all full-time employees. Plan options include personal accident, personal cancer indemnity, personal short-term disability, and personal life insurance plans. Most premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.

ADP Flexible Spending Accounts
LAHSA offers employees this voluntary flexible spending account plan through ADP TotalSource. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.

LegalShield Legal Benefits
LAHSA offers this voluntary legal benefit which provides access to quality law firms. Other benefits include personal, business and pre-existing conditions medical advice, 24/7 emergency assistance, letter and phone calls on your behalf, legal document review and standard will preparation. All premiums are paid 100% by the employee through direct payment.

VPI Pet Insurance
LAHSA employees may purchase pet insurance through VPI. This insurance provides a financial safety net for unexpected veterinary expenses. All premiums are paid 100% by the employee through direct payment.

Life Insurance
LAHSA pays 100% of premium for $50,000 basic life insurance and AD&D coverage through ADP TotalSource.

Voluntary Life Insurance
Employee may purchase additional life insurance through Lincoln Financial Group for themselves, a spouse, and/or dependent children. Employee benefit may be elected in increments of $ 10,000 not to exceed 5 times your annual salary or $500,000 whichever is less. Guarantee Issue amount: $100,000.

Long Term Disability
LAHSA pays 100% of premium for long term disability coverage through ADP TotalSource.

State Disability/Unemployment Insurance
LAHSA participates in both state insurance programs.

Pension Plan
LAHSA provides a 401A pension plan through Lincoln Financial Advisors Corp. After 6 months of employment, employees are eligible for contributions of 5% of employees’ salaries with a qualification date of 500 hours or 6 months after date of hire.

• Vesting schedule: 3 years = 100%, 2 years = 66%, 1 year = 33%

**Temporary status employees are not eligible for 401A.

Deferred Compensation Plan
LAHSA provides an optional 457 Deferred Compensation Plan through Lincoln Financial Advisors Corp. Employees may elect to defer up to $18,000 per year of their earned salary for income tax purposes. Deferred earnings are not taxable until the time of withdrawal from the plan and/or retirement.

Vacation
Full-time employees accrue vacation leave at a rate of 2 weeks (10 days) per year, with an additional week (5 days) increase after 5 years of employment. Maximum accrual for vacation leave is 200 hours.
Sick Leave
Full-time employees accrue sick leave at a rate of 12 days per year. Maximum accrual for sick leave is 160 hours.

Personal Sick Leave
Full-time employees may use up to forty hours (5 days) of sick leave per calendar year for personal use. Personal sick leave can only be taken if the employee maintains a minimum of twenty-four hours of sick leave.

Paid Holidays
Full-time employees receive 12 paid holidays and 1 “floating” holiday per calendar year.

Parking
Employee parking is paid by LAHSA in an established nearby garage. Employees may elect to take public transportation which is also covered up to the amount of the company parking lot.

Revised: 01/05/2017

Location: 707 Wilshire Blvd,10th floor,Los Angeles,CA 90017,CA, Los Angeles, CA 90017

Job Type: Full-time

Pay: $79,704.94 – $115,572.16 per year