Lansing Entertainment & Public Facilities Authority Hiring for Vice President of Finance Job at Lansing, MI Full Time

The Vice President of Finance is responsible for the general administration, management, coordination and supervision of the daily activities and long-term planning for the Accounting Manager, Finance Department and financial operations of all of the facilities and events sponsored and managed by the Lansing Entertainment and Public Facilities Authority.

The Vice President of Finance is responsible for the overall planning, organization, and implementation of all business operations of the Lansing Entertainment and Public Facilities Authority including payroll, financial administration of employee benefits, contract administration, administration of the Authority’s computer system and information technology (IT), accounts receivable, accounts payable, purchasing, budgeting and administration of the annual audit.

In addition, the Vice President of Finance shall be responsible for development and implementation of LEPFA administrative financial policies and procedures designed to promote efficiency of operation and quality of service.

ESSENTIAL ROLES & RESPONSIBILITIES:

1. Responsible for developing and implementing long-term and day-to-day organizational and departmental policies, procedures, systems, and standards providing overall administrative supervision.

2. Responsible for managing the coordination, planning, organizing, assigning, monitoring, analyzing, and correcting of the performance and work assignments for the Finance Department staff for LEPFA sponsored, managed/produced events and properties.

3. Responsible for assuring the highest level of financial accountability and quality service by establishing goals and supervising the Accounting Manager.

4. Responsible for overseeing and coordinating staff/operations for LPEFA’s Box Office operation, including preparation of event settlements.

5. Oversees and participates in the interviewing, hiring, training, disciplining, coaching, performance review and development of all finance department personnel in accordance with established LEPFA guidelines, policies, and procedures.

6. Responsible for conducting internal investigations as required by any on-going disciplinary process and recommend and/or administer discipline as required.

7. Responsible for managing the development, ongoing improvement, and implementation of formalized training and education programs for the Finance Department personnel.

8. Responsible for ensuring the development, ongoing improvement, and implementation of formalized training and education programs for the Finance Department.

9. Ensures an effective, cost efficient operation by developing, presenting, and managing a detailed budget that forecasts revenue sources and provides detail support of expenses.

10. Responsible for the accurate and timely disbursement of funds, establishes and maintains controls to insure budget appropriations are not exceeded.

11. Responsible for monitoring expenses and implementing accurate and timely corrective action when revenues fall short of forecast.

12. Responsible for administering and overseeing LEPFA’s annual audit process.

13. Responsible for the procurement of FF&E (furniture, fixtures, and equipment), prepares budget justifications, bid specifications, evaluations, and purchases.

14. Responsible for the implementation, monitoring and controlling of costs related to the Authority’s general liability insurance and property insurance programs.

15. Responsible for the financial administration of employee payroll, benefits, and pension programs.

16. Responsible for overseeing, planning and operation of LEPFA’s computer operating systems and programs.

17. Responsible for maintaining standard operating procedures for the fiscal accountability of all LEPFA facilities and events.

18. Responsible for evaluating existing financial policies and procedures and recommend improvements for LEPFA

19. Responsible for the preparation of LEPFA’s financial statements using Generally Accepted Accounting Procedures (GAAP).

20. Seek out, develop, and maintain participation in industry related associations and trade shows to keep abreast of innovations and improvements in procedures and practices within the industry; apply this knowledge in improvements to the delivery of services and reductions in operating expenses.

21. Responsible for overseeing LEPFA budget meetings and functions including verification of proper coding of departmental purchases to ensure accurate accounting and provide sufficient data for planning.

22. Responsible for overseeing LEPFA’s purchasing procedures to ensure compliance with LEPFA and City of Lansing purchasing guidelines.

23. Responsible for overseeing and managing the IT functions, equipment, and contractual services related to general operation of systems and equipment.

24. Responsible for overseeing and administering collective bargaining negotiations and contracts to ensure financial obligations are met.

25. Work effectively with local bargaining stewards and business agents ensuring compliance with applicable collective bargaining agreements while promoting positive employee morale.

26. Conduct regular financial inspections to review all facilities, equipment, personnel, general activity and share findings and observations with other department Vice Presidents or managers to assist in maintaining a superior level of function, polish and efficiency in all facilities.

27. Provides leadership for employee team building, LEPFA committees and meetings.

28. Liaison with outside organizations, vendors, city departments, code officials and private firms to facilitate positive communication and coordination of financial internal planning.

29. Responsible for maintaining standard operating procedures for the financial accountability of all LEPFA facilities and LEPFA produced/sponsored events.

30. Provide a safe environment free of harassment for employees and ensure compliance with all applicable OSHA standards and local, state and federal laws including the American with Disabilities Act of 1990.

31. Position requires irregular schedules including evenings, and weekends and holidays. The performance of work assignments may not be directly related to job specifications. Adjustments of shifts, overtime, breaks, etc. may be required upon short notice.

32. Responsible for monitoring work of all contract vendor services and ensures timeliness and accuracy of contractual billings and services.

33. Responsible for the creation and maintenance of financial booking and records to ensure required documentation is compiled in accordance with the Generally Accepted Accounting Principles (GAAP), LEPFA policies/procedures, and State and Federal laws.

34. Participates in and provides support services for events sponsored by LEPFA.

35. Attendance and/or travel may be required for meetings held off site.

36. Knowledge of all LEPFA administrative policies, procedures, rules, safety rules, fire regulations, procedures and programs as well as the same for the Finance Department.

37. Performs other duties as assigned.

MARGINAL ROLES & RESPONSIBILITIES:

1. General knowledge of event/facility/box office operations as pertains to finance.

2. Familiarity with the Greater Lansing Region for improved customer and guest services.

3. Responsible for researching new innovations, improvements in procedures, and developments within the industry to improve efficiency, levels of service, performance, and reduction in costs.

4. Researches and maintains an understanding of current and proposed fiscal federal, state, and local legislation.

QUALIFICATIONS & REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. Education & Experience:

· Graduation from an accredited four-year college or university with a degree in Business, Accounting or related field.

· Management experience in the Financial Operations in Facilities fields may be substituted at the rate of 2 years experience for each year of college.

· Five (5) years progressively responsible management experience of accounting, management, or combination of equivalent, experience derived from a convention center, stadium or other public assembly facility.

2. Skills:

• Ability to positively interact with others in a courteous, cooperative, and professional manner
• Ability to demonstrate management and leadership skills
• Ability to be flexible
• Team cooperation
• Professional and positive attitude and demeanor
• Positive public image
• Ability to positively motivate others
• Consistent and timely attendance
• Ability to work independently
• Excellent interpersonal skills
• Clear and organized work habits
• Effective verbal, listening and written communication skills in the English Language
• Ability to establish goals and meet deadlines
• Decision making skills
• Enthusiastic advocate of LEPFA
• Computer skills including knowledge of all Office Suite programs
• Computer accounting systems and skills including knowledge of Sage programs, specifically Sage 100
• Ability to be flexible
• Ability to accurately monitor contractual financial services
• Ability to create and maintain accurate organizational and departmental files/records
• Ability to maintain adequate inventory of supplies and equipment
• Ability to perform basic bookkeeping skills
• Knowledge of bookkeeping and accounting principles
• Ability to maintain and service ATM machines.
• Ability to count cash accurately
• Knowledge of accounting operations.
• Ability to develop and process computerized departmental activity financial reports
• Ability to use computerized business application and/or accounting software
• Ability to perform detail work involving written or numeric data
• Ability to make arithmetical calculations rapidly and accurately
• Ability to recognize how established goals and deadlines support LEPFA strategies/priorities
• Knowledge of purchasing practices, procedures, and associated systems
• Knowledge of LEPFA IT best practices and procedures
• Knowledge of audit preparation practices and procedures
• Working knowledge and utilization of GAAP
• Ability to develop, collect, maintain, and analyze accurate financial records, logs, reports, and data

3. Psychological/Mental/Physical Requirements:

• High attention to detail and accuracy
• Ability to use hands to perform required job duties
• Ability to perform under pressure
• Ability to handle multiple tasks simultaneously
• Ability to handle difficult people professionally and tactfully
• Ability to speak clearly and professionally
• Ability to listen carefully
• Ability to project a cheerful presence, regardless of possible internal and external pressures.
• Ability to communicate, understand and carry out directions and instructions
• Ability to focus on a computer monitor for extended periods of time
• Ability to operate a keyboard
• Ability to operate a calculator
• Hand dexterity
• Ability to lift 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.
• Ability to stand or walk for long periods of time
• Ability to maintain confidentiality
• Occasional driving requires valid Michigan Driver’s License to perform job related tasks
• Frequent bending, kneeling, twisting, and reaching
• Occasional squatting and climbing
• Ability to climb stairs
• Ability to work in confined spaces
• Ability to sit for extended periods of time
• Ability to stand for extended periods of time
• Work in a busy environment, with multiple people, noises, smells, and distractions
• Ability to withstand heights

4. Environmental Requirements:

• Ability to perform duties in an outdoor, golf course setting
• Ability to withstand performance of job functions in inclement and adverse weather conditions
• Exposure to oil, greases, solvents, and other chemicals that may be hazardous
• Exposure to cold, ice, snow, heat, rain, dust, noise, fumes, chemicals, food allergens, outdoor and environmental allergens

Job Type: Full-time

Pay: $80,000.00 – $90,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Employees and guest required to wear a mask, social distance and wash/sanitize hands. COVID protocol and training for staff and events.

Education:

• Bachelor’s (Required)

Work Location: One location