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Kindle Communications, an internal communications agency, is seeking a full-time experienced Accounts Receivable Specialist. The Accounts Receivable Specialist will work closely with the Operations/Accounting team to ensure all accounting duties and maintenance are done in a timely and efficient manner. The ideal candidate will have a strong background in bookkeeping and possesses a bachelor’s degree in accounting or a related field. In addition to accounts receivable responsibilities, this role requires proficiency in accounts payable processes. It is imperative that the Accounts Receivable Specialist is a self-starter that works well within a team. This is not a remote position.
Responsibilities:
- Process and review customer invoices, ensuring accuracy and completeness
- Track and monitor SOW’s and purchase orders
- Monitor and track customer payments, following up on any overdue or outstanding balances
- Monitor job margins
- Open and close jobs
- Collaborate with internal departments to resolve any billing or payment-related inquiries
- Maintain accurate and up-to-date records of all accounts receivable transactions
- Assist in monthly, quarterly, and annual closing activities, including reconciling accounts receivable balances and preparing reports
- Able to back up and support Accounts Payable Specialist with process and review of vendor invoices and expense reports for accuracy and completeness
- Assist with various client surveys, insurance audits, master service agreements, etc
- Serve as main support to Accounting Manager
Requirements
- Bachelor’s degree in accounting or a related field
- 5 years proven experience in bookkeeping, accounts receivable, and accounts payable
- Proficient in using accounting software (preferably Sage 100) and MS Office applications, particularly Excel
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and meet deadlines
- Effective communication and interpersonal skill
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Location: Chicago West Loop
