Job Description
The Finance Manager will handle the accounting records of the Kentucky Science Center under the strategic support of the Chief Financial Officer.
This position ensures the maintenance of timely and accurate records on all financial transactions. The Finance Manager will be responsible for the month-end financial closing process including preparation, review, analysis, and distribution of financial statements and management reports.
Responsibilities
Ensures the maintenance of timely and accurate records on all financial transactions including accounts payable, accounts receivable, cash receipts and disbursements, general ledger, fixed assets and capital pledges / donations / expenditures.
Reconciles accounting system records to supporting documentation, such as ticketing system, gift shop system, fund raising system, and payroll system.
Performs month-end financial closing process including preparation, review, analysis, and distribution of financial statements and management reports.
Performs monthly analysis of financial results and may recommend corrective actions as necessary to address budgetary and operational issues.
Participates in monthly reviews of departmental financial results.
Analyzes and forecasts financial results for cash flow, budget, net income, and other operating considerations as necessary.
Acts as subject matter expert for accounting system and assists in coordinating updates and maintenance of accounting software.
Develops and maintains financial reports using the accounting system, and supplements with other automated tools (e.g., spreadsheets) as necessary.
Determines accounts payable activity based on cash flow, projections, and experience with suppliers.
Reconciles sales and payment activity in accounting system with POS system and in conjunction with other departments.
Performs monthly bank account reconciliation.
Prepares journal entries as necessary to ensure accurate recording of financial activity.
Prepares monthly sales tax reports for submission to appropriate authorities.
Supervises and reviews the work of the Finance Clerk.
Reviews work performed by others to ensure accuracy and compliance with policies.
Participates in annual operating budget preparation, including compilation of departmental requests.
Researches strategies, evaluates cost effectiveness and feasibility, and recommends best practices and improvements.
Provides assistance to external auditors for annual year-end audit and preparation of year-end tax forms. This includes coordinating activities, providing documentation, and answering inquiries as needed while adhering to a strict timeline.
Ensures proper internal controls are being followed for all manual and automated financial transactions. Recommends new or additional controls where appropriate.
Perform other duties as assigned.
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