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Description:
Kelsan is currently looking for an Accounts Payable Clerk to join our Knoxville team.
About Kelsan:
Kelsan was East Tennessee’s first primary distributor of cleaning products. Starting in 1950, we have continued to provide our neighbor companies in Tennessee, North Carolina, South Carolina, Georgia, Kentucky and Virginia with cleaning and business supplies to help make work easier and get the desired results. We stand in strategic partnerships with leading industry brands like Georgia Pacific, Dart, Rubbermaid, Gojo, Heritage and many other familiar names as well as industry leading resources like ISSA and the US Green Building Council.
Summary:
The Accounts Payable Clerk provides financial, administrative and clerical support by ensuring the company completes payments and manages the processing and reconciling of invoices in an efficient, timely and accurate manner.
Essential Duties and Responsibilities include the following:
Accurately enter invoices into ERP system ensuring timely payment
Enter vendor credit memos and post to correct General Ledger accounts
Utilize AP software and ensure expense invoices are approved by department head
Effectively communicate with all other departments
Work with buyers and vendors to keep direct orders current and ensure timely invoicing
Reconcile and pay corporate purchasing card
Process journal entries to accrue for recurring expenses at month end
Maintain prepaid expense spreadsheet and process monthly journal entry to expense prepaid invoices
Collect signed capital authorization forms and maintain spreadsheet on capital expenditures monthly
Collect and maintain W-9’s and process 1099’s for expense vendors at year end
Return vendor phone and email inquiries in timely manner
Sort and distribute incoming company mail
Responsible for weekly check runComplete credit applications for new vendors and set them up in system
Review vendor statements for outstanding credits and invoices
Assist with yearly financial audit
Live Kelsan’s Core Values
Requirements:
To perform the job successfully an individual should demonstrate the following competencies:
Attention to Detail-Accurate data entry skills
Teamwork – Balances team and individual responsibilities; Supports everyone’s efforts to succeed.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
Professionalism – Approaches others in a tactful manner; Treats others with patience, respect, and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.
Education and/or
Experience:
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
KELSAN, INC. is an EEO/AA Employer M/F/D/V and a Tennessee Certified Drug Free Workplace.Estimated Salary: $20 to $28 per hour based on qualifications.
Kelsan is currently looking for an Accounts Payable Clerk to join our Knoxville team.
About Kelsan:
Kelsan was East Tennessee’s first primary distributor of cleaning products. Starting in 1950, we have continued to provide our neighbor companies in Tennessee, North Carolina, South Carolina, Georgia, Kentucky and Virginia with cleaning and business supplies to help make work easier and get the desired results. We stand in strategic partnerships with leading industry brands like Georgia Pacific, Dart, Rubbermaid, Gojo, Heritage and many other familiar names as well as industry leading resources like ISSA and the US Green Building Council.
Summary:
The Accounts Payable Clerk provides financial, administrative and clerical support by ensuring the company completes payments and manages the processing and reconciling of invoices in an efficient, timely and accurate manner.
Essential Duties and Responsibilities include the following:
Accurately enter invoices into ERP system ensuring timely payment
Enter vendor credit memos and post to correct General Ledger accounts
Utilize AP software and ensure expense invoices are approved by department head
Effectively communicate with all other departments
Work with buyers and vendors to keep direct orders current and ensure timely invoicing
Reconcile and pay corporate purchasing card
Process journal entries to accrue for recurring expenses at month end
Maintain prepaid expense spreadsheet and process monthly journal entry to expense prepaid invoices
Collect signed capital authorization forms and maintain spreadsheet on capital expenditures monthly
Collect and maintain W-9’s and process 1099’s for expense vendors at year end
Return vendor phone and email inquiries in timely manner
Sort and distribute incoming company mail
Responsible for weekly check runComplete credit applications for new vendors and set them up in system
Review vendor statements for outstanding credits and invoices
Assist with yearly financial audit
Live Kelsan’s Core Values
Requirements:
To perform the job successfully an individual should demonstrate the following competencies:
Attention to Detail-Accurate data entry skills
Teamwork – Balances team and individual responsibilities; Supports everyone’s efforts to succeed.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
Professionalism – Approaches others in a tactful manner; Treats others with patience, respect, and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.
Education and/or
Experience:
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
KELSAN, INC. is an EEO/AA Employer M/F/D/V and a Tennessee Certified Drug Free Workplace.Estimated Salary: $20 to $28 per hour based on qualifications.
