Responsibilities:
Accounts Payable
Invoice Processing:
¨ Receive, review, and process subcontractor invoices for payment accurately and within established timelines.
Purchase Orders:
¨ Match invoices with purchase orders to ensure accurate budgets.
Vendor Relations:
¨ Maintain positive relationships with vendors and resolve any billing discrepancies or issues.
Payment Processing:
¨ Prepare and process payments, including checks, electronic transfers, and ACH transactions.
Expense Reports:
¨ Review and process employee expense reports in accordance with company policies.
Record Keeping:
¨ Maintain organized and up-to-date accounts payable records and documentation.
Assist in month-end closing procedures related to accounts payable.
Licensing and Compliance
State, City, and County Licensing:
¨ Monitor and manage all state, city, and county licensing requirements, ensuring compliance nationally.
Renewals:
¨ Coordinate and execute the renewal process for various licenses and permits.
Reporting:
¨ Prepare and submit necessary reports and filings to regulatory authorities.
Research:
¨ Stay updated on changes in licensing and compliance regulations and communicate relevant updates to the team.
General Accounting Support
Data Entry:
¨ Accurately enter financial data into the accounting system.
Filing and Documentation:
¨ Maintain organized filing systems for financial documents and records.
Assist with Audits:
¨ Provide support during internal and external audits by preparing requested documentation.
Ad Hoc Tasks:
¨ Perform other accounting and administrative tasks as needed.
Qualifications
Qualifications
¨ High school diploma or equivalent (associate degree in accounting or related field preferred).
¨ Prior experience in accounts payable, accounting, or a related role.
¨ Knowledge of basic accounting principles and practices.
¨ Proficiency in accounting software and Microsoft Office Suite (especially Excel).
¨ Strong attention to detail and accuracy.
¨ Excellent organizational and time management skills.
¨ Effective communication and interpersonal abilities.
¨ Ability to work independently and as part of a team.
¨ Familiarity with state, city, and county licensing regulations is a plus.
¨ Experience with accounting software (e.g., Sage 300) is a plus.
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