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Description
Position Summary:
The Finance Manager supervises the Business Office and works with the Director of Finance to develop, produce and analyze periodic and ad hoc Operational and Financial Reports. Develops and benchmarks related to division operations and financial performance, monitors performance trends and analyzes variances for review by management. Identifies and evaluates opportunities to improve NH departments performance. Applies principles of accounting, statistical and operational analysis in order to maintain overall fiscal success including, but not limited to, variance analysis, preparing journal entries, report generation and manipulation, budgeting and costing. Provide decision support and comply with month-end and year-end closing requirements. Provides support to a multi-disciplinary, multi-skilled workforce to ensure that services and outcomes comply with standards established by various accrediting, licensing, other regulatory agencies and the Public Health Trust. Exercises effective working relationships with all disciplines responsible for the provision of service to customers while conducting business in an ethical manner and respecting customers’ rights. Ensures a single high standard of care regardless of a customer’s ability to pay. Significant role in the administration or preparation of the departments or the organization’s financial statements, cost reports and budget.
Duties & Responsibilities:
Supervises the SNF Business Office Manager and Patient Finance Coordinator. Develops and produces periodic and ad-hoc management reports relative to division’s operations, billing and financial performance. Develops and benchmarks relative to division’s operations and financial performance. Trends operations and performance over time; analyzes variances. Assists in the development and implementation of strategies and solutions to improve department performance. Assist in the creation of cost saving action plans to include proforma development. Monitors the impact of such action plans. Assist in the submission of the Nursing Homes Medicare / Medicaid Cost reports by providing cost data, and all requested documentation in a timely manner. Performs general ledger analysis of all expense accounts. Reviews accounts vs budget and ensure balances are reasonable. Prepares work papers for internal and external audits. Assists management team leaders in the development, production and interpretation of team-specific management reports. Assists division in maximizing financial system functionality; monitors impact of system changes on division’s operations and financial performance. Coordinate the implementation of reimbursement monitoring inn conjunction with division management team. Reports divisions operations and financial performance reports, as requested. Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided. Utilizes hospitals Values as the basis for decision making and to facilitate the divisions hospital mission. Promotes a strong customer service orientation within the department including development and implementation of customer-focused systems, processes and behaviors. Establishes systems of accountability for clinical, clerical and support personnel to ensure that customer needs are assessed accurately and serviced in a timely fashion. Develops and maintains effective working relationships with all other disciplines responsible for the provision of service to customers in the department. Provides leadership by developing, communicating, implementing and evaluating the mission, goals and objectives of the department. Ensures that unit specific goals and objectives are consistent with those of the Nursing Homes and the Public Health Trust. Acts as a role model for employees and customers by demonstrating exemplary personal and professional attributes consistent with organizational philosophies. Analyzes situations and arrives at conclusions which serve the best interests of the Nursing Homes and the Public Health Trust. Provides adequate time and resources so that personnel may participate in Performance Improvement activities. Demonstrates an empowering management style congruent with the performance and quality improvement philosophy of the Public Health Trust. Establishes and directs information management systems to obtain, collect, store, analyze, manage and disseminate information to continuously improve customer outcomes and individual Nursing Homes performance. Communicates organizational policies and procedures effectively. Assumes primary responsibility for ensuring that the Nursing Homes and the Public Health Trust are kept informed about clinical, administrative and environmental issues and their effect and / or impact on the institution. Ensures that information processes are appropriate for the department and compatible with internal and external information systems and standards. Uses and analyzes appropriate technology and systems in assessing and conveying information. Recruits, retains, evaluates and motivates staff necessary to implement the goals, objectives and responsibilities of Finance and Business Office departments. Implements and ensures compliance with job performance standards to assess staff competencies. Provides leadership for staff development and ensures staff participation in appropriate orientation, training courses and mandatory educational programs to maintain competency in job skills, knowledge, equipment usage and safe work practices. Maintains a working knowledge of laws, policies, procedures and collective bargaining agreements impacting upon employees in Finance and Business Office. Facilitates employee empowerment and encourages employee participation. Delegates tasks while retaining accountability for outcomes. Enforces Public Health Trusts personnel policies fairly and consistently and takes progressive disciplinary action for just cause. Plans, administers and uses staff, materials and unit facilities appropriately to meet budgetary objectives of the department. Understands and utilizes Public Health Trusts fiscal management tools effectively. Maintains current knowledge of County, State and Federal guidelines/requirements as they apply to job duties, licenses and certification to ensure the Designed Service Area(s) compliance with regulatory agencies. Attends administrative meetings. Role models behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.
Qualifications
Experience:
Generally requires 5 to 7 years of related experience. Management experience is required.
Education:
Bachelor’s degree in related field is required
License Certification:
CPA license preferred.
Knowledge Skill Abilities:
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Physical Demands:
Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Work Environment:
Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
