Impactful. Disciplined. Measurable. That’s why savvy marketers turn to IWCO Direct – to inspire performance across all marketing channels. From all-inclusive creative, digital and paper-based direct mail services to leading technology platforms, advanced postal optimization strategies and industry know-how, IWCO Direct won’t just help you along the way; we’ll Power your Marketing .
IWCO Direct also plays an active role in our communities and works closely with industry partners, the U.S. Postal Service, and our Congressional representatives to build awareness of the mailing industry and its importance to the national economy.
If you’re thinking of a new career at IWCO Direct, our pace is fast, but safety, quality and an enriching work environment are top priorities. We offer a competitive compensation and benefits package and on-site wellness programs – not to mention the opportunity to work with some of the most talented people around.
Primary Duties/Responsibilities:
Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices.
Participates in and ensures the day-to-day management of all payment cycle activities.
Manage accounts payable using multiple accounting systems and other programs.
Track all payments and expenditures, including purchase orders, invoices, and statements.
Reconcile processed work by verifying entries and comparing system reports to balances.
Maintain historical records.
Reimburse employees by verifying expense reports and preparing checks.
Pay vendors by scheduling checks and ensuring payment is received for outstanding credit.
Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
Respond to all vendor enquiries regarding invoices and payments.
Support the month-end close process by assisting with various account reconciliations (ex. accrued expenses, accounts payable).
Prepare weekly payment disbursement files and related reporting.
Analytically review P&L for any missing accruals to promote accuracy of the financial statements.
Prepare general analyses of accounts and producing monthly reports as requested.
Recommend and support improvement of our payment processes, including analyzing workflow.
Build the internal and cross functional relationships necessary to achieve ongoing and transparent communication to ensure the success of the team.
Establish and maintain relationships with new and existing vendors.
Vendor setup and maintenance in Multiple ERPs.
Assist with annual audit process.
Perform other tasks as assigned.
Required Skills/Abilities/Competencies:
Understanding of basic bookkeeping and accounting skills required.
Exceptional mathematical skills.
Attention to detail.
Great analytical, critical thinking and problem-solving abilities.
Strong time management, organizational skills and adaptable and capable of working in fast-paced environment.
Demonstrated ability to handle multiple priorities and meet deadlines; ability to adapt to change.
Proven ability to deliver quality results timely, even in high stress situations.
Problem solver with excellent follow-up and customer service skills.
Team player with excellent communication skills including the ability to develop relationships, both cross-functionally within the organization as well as with external business partners.
Listening skills that result in acquiring the necessary understanding of products, services, and processes.
Proficiency in MS Office, especially Excel, Word, and PowerPoint.
Ability to learn and utilize Company ERP and financial reporting systems.
Positive attitude and good judgment.
Strong sense of responsibility and ownership.
Education and Experience:
Bachelor’s or Associate’s Degree in a related field preferred.
Experience in a manufacturing environment preferred.
Physical Requirements:
Ability to work 8 hour consecutively
Prolonged periods of sitting at a desk and working on a computer
IWCO Direct is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status, or any protected status as defined by law. Hiring Bonus: terms and conditions may apply; bonus is offered for a limited time only; please contact our HR team to learn more.
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