Irvine Ranch Water District Looking for Accounting Clerk / Senior Accounting Clerk at Irvine, CA, United States Full Time

Salary : See Position Description

Location : Irvine, CA

Job Type : Full-Time Regular

Job Number :

Department : Finance / Treasury

Opening Date : / /

Closing Date : Continuous

General Description

Irvine Ranch Water District is currently accepting applications for an Accounting Clerk / Senior Accounting Clerk Positions may be filled at either level in this series depending on the needs of the District and the qualifications presented by the applicant

Positions are flexibly staffed and advancement can be obtained after meeting the required experience and qualifications, successful performance and management recommendation

Salary Range :

Accounting Clerk – $ – $

Senior Accounting Clerk – $ – $

The District

Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage

Established in as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County

IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers

As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors The Board is responsible for the District’s policies and decision-making

Day-to-day operations are supervised by the General Manager Additional information can be found at the District’s website : wwwIRWDcom

The Position

Under general direction, Accounting Clerks perform accounting clerical duties involved in processing and maintaining general accounting and accounts payable records

DISTINGUISHING CHARACTERISTICS

Accounting Clerk : This is the entry level position in the class series Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods

Senior Accounting Clerk : This is a journey level classification Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative

Summary of Duties

Maintain accounting files and records

Process internal and external documentation for payment and customer payments, refunds, and adjustments (Customer Care & Billing)

Process all wires (including Payroll related transactions) to Accounts Payable (AP) sub-ledger

Process employee expense reports

Process all corrections / adjustments related to invoice numbers, POs, and coding distribution

Prepare quarterly Fair Political Practices Commission (FPPC) reporting and track lobbying staff hours for Public Affairs as part of the state requirement

Input payables information and process Accounts Payable (AP) invoices

Interface frequently with vendors and District employees regarding accounts payable

Account analyses and general ledger reconciliations

Prepare month-end general ledger journal entry adjustments

Process year-end reports

Prepare accounts payable related audit schedule

Comply with District safety work-related practices and attend relevant safety training

Responsible for all other work related duties

Qualifications

Education :

A combination of education and experience equivalent to an Associate degree with specific coursework in Accounting is required

For degrees obtained outside of the US, an official equivalency evaluation is required

A bachelor’s degree in business or related field with accounting emphasis is desired

Experience : Accounting Clerk :

Accounting Clerk :

• Two years’ experience in general accounting environment
• Ability to use -key by touch required
• Proficiency with the following software programs, depending on the requirement within the specific area of concentration : Oracle Enterprise Business Suite R -Payables, General Ledger, Excel, Word
• Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions

Senior Accounting Clerk :

• Four years’ experience in general accounting environment
• Ability to use -key by touch required
• Proficiency with the following software programs, depending on the requirement within the specific area of concentration : Oracle Enterprise Business Suite R -Payables, General Ledger, Excel, Word
• Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions

License / Certifications :

A valid California Class C Driver’s License is required

Additional Information

IRWD Corporate Values

Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization IRWD was built on values, and we weave them into the fabric of everything we do

Values are the ingredients in our recipe for both institutional and individual success They are a code of conduct to promote positive outcomes for others and ourselves

They are more than words on a wall or a website We live by them every day We pledge to keep them relevant in an ever-changing world

IRWD’s employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees

To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions

The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Language Ability and Interpersonal Communication

Ability to communicate effectively with all levels of office / field employees and management Represent District in a professional manner when dealing with outside suppliers and customers

Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others

Mathematical Ability

Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals

Technology Ability

Proficient in the use of MS Office Suite (Word, Excel) Keyboarding abilities sufficient to perform the job

Judgment and Situational Reasoning Ability

Ability to use good personal judgment and discretion in performing all job functions Must be self-motivated and have excellent oral / written communication skills

Must be organized with the ability to multi-task and make decisions independently

Physical Requirements

Regularly required to sit, bend, stoop and stand Occasionally required to lift up to lbs

Environmental Adaptability

Noise level is generally equivalent to typical office environment Ability to work in an environment which may expose employee to hazardous materials and environment

Occasional visits to construction sites where noise level may be higher than typical office environment

IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents These benefits include the following : retirement benefits;

medical, dental, vision, and life insurance; and a variety of other benefits Benefits may vary based on employment status

This benefits overview is intended to be a summary, is not intended to be all-inclusive, and may not be applicable to all employees

Retirement

Employees hired on or after January , :

The District, in compliance with the California Public Employees’ Pension Reform Act of (PEPRA), implemented a third tier for new employees hired on or after January ,

New employees hired on or after January , who have not been in PERS membership or in membership with a reciprocal retirement system within months of hire date will receive benefits under the California Public Employees Retirement System at a percent at age formula

This formula gradually increases to a maximum benefits of percent at age Final compensation calculations will be based on the highest three-year average of regular recurring pay

The District pays the employer’s share of these costs The employee share of the pension cost of % is paid in full by the employees hired under this formula

Employees hired on or after September , or “Classic” PERS members hired on or after January , :

On September , , the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits

New employees hired on or after September th through December , , and employees hired on or after January , who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at percent at age formula

This formula gradually increases to a maximum benefit of % at age The District pays the employer share of these costs and the employee share of the pension cost of % is paid in full by the employees hired under this formula

Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay

IRWD does not participate or pay into Social Security except for the Medicare portion

Medical Insurance

IRWD contracts with CalPERS for medical insurance coverage Employees may elect coverage from a variety of PPO and HMO plans

The employee and District contribution for health insurance varies by plan Coverage is effective the first day of the month following the date of hire

Dental Insurance

IRWD contracts with Delta Dental for dental coverage IRWD pays % of the premium for dental coverage for eligible employees and their eligible dependents

Coverage is effective the first day of the month following the date of hire

Vision Insurance

IRWD contracts with the EyeMed for vision coverage IRWD pays % of the premium for vision coverage for eligible employees and their eligible dependents

Coverage is effective the first day of the month following the date of hire

Life Insurance

Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation

Eligible dependents are also covered for a flat benefit amount Coverage is effective the first day of the month following the date of hire

Deferred Compensation

Participation in a deferred compensation plan is available through Empower Retirement Enrollment is voluntary and contributions are employee-paid and subject to IRS limits

The District matches employee contributions up to % of base pay after year of employment

Paid Vacation

Eligible employees begin accruing vacation benefits at the rate of hours per year for the first years of employment and are eligible to use paid vacation time after months of employment

Employees accrue hours per year after years of employment and hours per year after years of employment

Paid Holidays

The District offers scheduled paid holidays plus one personal holiday per year

Sick Leave

Eligible employees accrue hours of sick leave annually

Flexible Spending Accounts

Eligible employees may elect to participate in the District’s Flex Advantage program This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses

IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card

Educational Assistance

The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes

What is your highest level of education?

• Did not graduate from high school or receive GED
• High school graduation or equivalent
• Some college
• Associates Degree
• Bachelor’s Degree
• Master’s Degree

How many years of experience do you have working in an accounting environment?

• No experience
• Less than one year
• to less than years
• to less than years
• to less than years
• to less than years
• to less than years
• + years of experience

Do you have the ability to create and maintain spreadsheets, including the use of financial functions?

What software or computer programs are you proficient in using? Check all that apply

• Word
• Excel
• Oracle Enterprise Business Suite R – Payables
• General Ledger
• None of the above

Which of the following best describes your level of proficiency with Microsoft Excel?

• None
• Beginner
• Intermediate
• Advanced

Do you have a valid California Class C Drivers’ License?

Can you perform the essential duties of the position with or without a reasonable accommodation?

I understand this position is an in-person position and I will be required to report to the office

Required Question