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Full Job Description
*Job Description Summary*
The Accounting/Finance
Coordinator position is responsible for the completion of
customers/partner billings within a company that supports the US
public sector. This is accomplished with receipt of a supplier invoice
or entitlement documentation, plus the review of all back-up
documentation and agreements for the transaction. The individual will
work within government portals to submit invoices or will send out
physical/electronic copies of invoices. They will assist with issuance
of returns, including customer credit memo creation at times. They
will be required to research and resolve when a customer/VAR entity
rejects an invoice. The individual will also complete Accounts Payable
(AP) functions. They will be required to work closely with Operations,
Credit & Collections, and Sales or other internal groups and Suppliers
to accomplish tasks and areas of responsibility assigned.
Communication will be key, along with a sense of urgency, organization
and problem resolution. Must work effectively with others and work
towards a common goal, but also be able to work independently. During
financial month-ends will be required to work additional hours and
part of the weekend, may occasionally be required to do the same at
other times throughout the month
_Viable candidates for
this position must be a U.S. Person as defined in 22 C.F.R. § 120.15?
U.S. Persons include U.S. citizens, lawful permanent residents, and
other individuals (like certain asylees or refugees) identified in 8
U.S.C. § 1324b(a)(3)._
*Responsibilities include, but are
not limited to:*
• Will be responsible for managing a
portfolio of moderately complex accounts (e.g., trade)
•
Process receipt on dropship purchase orders and create subsequent
invoice document
• Review service purchase orders to the
vendor to ensure that terms, conditions, SOW and T&E requirements from
customers/partners
• Validate invoices from suppliers for
accuracy and appropriate supporting documentation, work with supplier
to resolve and missing, incomplete, or inaccurate documentation
• Ensure that all customer purchase order requirements are
thoroughly reviewed and that ensuing invoices match purchase order
and/or contractual requirements
• Determining if an item
should be billed based on Revenue Recognition Guidelines
•
Submit customer and partner invoices to prescribed online portals or
email/mail within SLA timelines
• Resolve billing issues
with customers/partners and internal Collections/Sales teams within
established SLA timelines
• Work closely with Billing &
Accounts Payable Supervisor, other accounting departments, and
suppliers.
• Responsible for intermediary AP transactions
including 3-way match of supplier invoices, offset of supplier credit
memos, supplier statement review and resolution, accounting variance
resolution and assist in weekly payment processes.
•
Reconcile and resolve discrepancies on transactions to include T&E
reports and expenses while ensuring timeliness of payments. Review and
resolve items that are in task lists due to discrepancies in general
ledger coding, proper approval, potential duplicates, and others. May
audit all T&E submissions to ensure compliance with company travel
policy.
• For month-end close periods, able to work extra
hours until all assigned work is completed for the month
•
Exceptional interpersonal skills and a high level of customer
service.
• Other duties as assigned
*What We Are
Looking For:*
• Requires a 2-year degree and 2–4 years of
related accounts payable and/or billing experience, or equivalent
combination of education and experience.
• Proficient MS
Excel skills, including pivot tables and VLOOKUPs
• General
understanding of accounting practices and principles
•
Strong verbal and written communication skills
• Strong
math and analytical skills
• Ability to multi-task and meet
tight deadlines and heavy volumes
• Ability to work with
minimal supervision and high degree of accuracy
*The Skills
That Will Help You Succeed Even More, But Not Required:*
•
Microsoft Dynamics Great Plains and OnBase experience
•
Understanding of documentation requirements for government entities
related to procurement of services and/or products
•
Experience with government portals
Job Type: Full-time
Schedule:
* 8 hour shift
* Monday to Friday
Ability to commute/relocate:
* Aguadilla, PR:
Reliably commute or planning to relocate before starting work
(Required)
Experience:
* Microsoft Excel: 1 year
(Preferred)
License/Certification:
* CPA
(Preferred)
Work Location: In person