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Job Title: Payroll & Accounting Admin
Job Type: Full Time (on-site)
Schedule: Monday – Friday (flexible scheduling option)
Pay: $20 – $25 per hour (based on experience)
Our nationwide aircraft detailing company is in search of a self-motivated experienced Payroll Specialist
who is able to assist with basic accounting functions as needed. The successful candidate will be
responsible for providing several different types of support to the department. We are a company that
enjoys what we do, and it shows in our upbeat, fun, but extremely proficient office atmosphere.
Responsibilities
Payroll:
- Ensure accurate and on-time bi-weekly, multi-state payroll processing
- Collect and verify daily timekeeping data
- Calculate and process payroll adjustments, such as overtime, bonuses, and deductions
- Stay up-to date with federal, state, and local payroll regulations
- Ensure compliance with tax laws and reporting requirements
- Prepare and submit payroll taxes and reports as required
- Maintain accurate and organized payroll records
- Generate and distribute pay stubs or statements to employees
- Assist in preparing financial reports related to payroll
- Respond to employee inquiries related to payroll, taxes, and deductions
- Resolve payroll discrepancies in a timely manner
- Generate payroll reports for management and accounting purposes
- Administer and track employee benefits, including health insurance and retirement plans
- Ensure proper deductions and contributions are made
- Perform periodic audits of payroll data to ensure accuracy and compliance
- Address and correct payroll discrepancies as needed
- Job duties will expand as experience grows!
Accounting:
- Answering calls, taking messages, and handling customer/vendor correspondence
- Review and audit customer invoices
- Support month end accounting tasks and reconciliations
- Printing checks
- Verifies payment of invoices associated with accounts payable and ensures payments
- are charged to the appropriate accounts
- Provides outside auditors with assistance; gathers necessary account information and
- documents to perform annual audits
- Files required tax forms with federal, state, and local government agencies (1099)
- Performs other related duties as assigned
- Job duties will expand as experience grows!
Required Skills and Abilities:
- Ability to multitask and work with minimal supervision
- Unwavering integrity in all situations
- Ability to have fun at work while completing all job tasks in a timely manner
- Must have strong organizational skills, attention to detail, and advanced analytical skills
- Must have the ability to build strong positive working relationships
- Knowledge of general financial accounting
- Understanding of and ability to adhere to generally accepted accounting principles
- Excellent written and verbal communication skills
- Payroll processing experience (2-5 years)
- Payroll Tax experience (multi-state, federal and local preferred)
- 1099 processing (preferred)
- UKG experience (preferred)
- HubSpot (preferred)
- Proficient with Microsoft Office Suite or similar software
Education and Experience:
- Bachelor’s degree in Accounting, Finance, or related discipline (required)
- 2 – 5 years of payroll experience (required)
- Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Immaculate Flight provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Immaculate Flight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has locations. This policy applies to all terms and conditions of employment, including but not limited to the hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Immaculate Flight expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status
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