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The incumbent in this position manages the department that has responsibility for
all administrative, personnel and financial functions of the Association including
property management, accounting, budgeting and reporting, payroll and
employee benefits management, membership processing.
Professional Experience
- A minimum of 3 years of successful experience with accounting, business
administration practices and functions, including Window-based automated
accounting systems, spreadsheet usage and word processing.
- Demonstrated successful experience in broad administrative and general
office manager responsibility.
- Proven written and oral communications skills.
- Proven mathematical skills.
- Experience working in a non-profit and/or union environment.
Specific Duties And Responsibilities
- Department Management: Supervise and manage the administrative and
financial activities of the Association to ensure the efficient and effective
delivery of services. Provide logistic and data support for the Executive
Director, Board of Directors, budget and other appropriate committees.
- Staff Management: Supervise business office employees, providing
guidance, direction, training and evaluation. Develop a team environment
that works cohesively to achieve Association objectives.
- Governance Support: Provide support and advice to Association
committees as assigned.
- Property Management: Manage all Association properties, including
financing, leasing, construction, tenant relations, maintenance and record
keeping.
- Financial Management: Manage all accounting, budgeting, cash
management, auditing and financial reporting functions. Manage the
updating and maintenance of all automated and manual accounting
systems.
- Personnel Management: Manage employee benefit programs and payroll
processing. Manage the administration of pension, 401(k) and medical
insurance plans for all Association employees. Provide financial support
necessary for staff union bargaining, and manage the implementation of
employment agreements.
- Membership Processing: Manage the updating and maintenance of
Association membership records, including the monitoring of dues
payments to IEA and NEA.
- Data Processing: Manage the coordination of all business office data
processing, including planning, purchasing, implementation, maintenance,
program development and training.
- Purchasing: Manage the purchasing of all equipment for the headquarters
and regional offices.
- Other: Perform other appropriate duties as necessary, approved and
assigned by the Executive Director.
Knowledge And Skills Required
- Extensive knowledge and experience in accounting and financial
management functions; planning, budgeting, general ledger, cash
management, accounts payable, audit, financial reporting and automated
accounting systems.
- Good working knowledge of IEA’s goals and objectives.
- Knowledge of concepts relating to the development and maintenance of
effective organizations, and the management and development of people.
Effective team leadership skills. Creative problem-solving ability.
- Property management expertise relative to leasing, construction, contract
negotiations, tenant relations and building maintenance and administration.
- Knowledge and experience in managing employee benefit programs and
payroll and personnel functions.
- Knowledge and experience in managing a broad range of administrative
functions.
- Superior interpersonal skills including consensus building, conflict and change
management, and the ability to deal effectively with many different types of
people in a wide variety of situations.
- Ability to manage multiple diverse functions simultaneously, effectively
responding to constantly changing priorities.
RESPONSIBILITY
- Supervisory Controls: IEA governance determines the overall goals and
objectives of the Association. The IEA Executive Director and Director of
Business and Finance determine the overall performance expectations of
the business office, establish the general time frame in which the work is
to be accomplished, and provide guidance and support in the handling of
unusual situations. The incumbent, having developed a thorough
knowledge of the organization’s policies, programs and operations,
initiates and carries out all assignments with minimum supervision.
- Guidelines: Limited guidelines are available for some phases of the work,
e.g., Board of Directors Policy, Committee guidelines, budgets, Strategic
Plan, accounting principles and practices. The incumbent uses judgment
to locate, select and apply the appropriate guide(s) to achieve the best
possible results. In addition, based on knowledge and training, makes
recommendations for improving existing guidelines.
- Complexity: The incumbent in this position performs a variety of
managerial functions ranging from complex to routine (developing and
maintaining vendor and tenant relationships, supervising business office
staff, conducting meetings, negotiating contracts, developing plans,
budgets, reports and correspondence).
- Scope and Effect: The purpose of the Director of Business and Finance is
to provide leadership and direction to the Business Office and the overall
Association in matters of financial management and administrative
operations. Accuracy, timeliness and acceptability of the work performed
affects the entire organization, the members and other staff. The
incumbent is expected to keep current with information and professional
skills through continued self-development activities.
ENVIRONMENT
- Physical Requirements: The work requires evening and weekend work
and some travel.
- Work Environment: The work is generally performed in the office and in
meeting settings.
- Supervisor: IEA Executive Director.
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