Humane Society of St. Joseph County Looking for Finance & Human Resource Manager at Mishawaka, IN Full Time

Finance and Human Resources Manager

Reports To: Executive Director

Staffing Structure: This position works closely with the Leadership Team that is comprised of the Executive Director, Shelter Operations Manager, Shelter Veterinarian, Dog & Training Manager, and Outreach Coordinator.

Job Description:

The Finance and HR Manager works in concert with the Leadership Team in order to fulfill the mission of the organization and provide for the welfare of the animals in its care. As the top financial professional, the Finance and HR Manager assures transparent reporting, understanding of the operating performance and financial position, and contributes interpretations thereof for staff leaders and the Board of Directors. A successful Finance and HR Manager will keep all of the Humane Society of St. Joseph County’s bookkeeping in working order and is responsible for many facets of the employee experience within HSSJC. The Finance and HR Manager also supports and participates in the development and execution of the organization’s strategic plan. This is a full-time position, 40 hours weekly.

Compensation & Benefits

• Salary Range: $46,000-$50,000/annually
• Benefits beginning after successful 90 day probation completion: Paid Time Off, Holiday Pay, and Veterinary Assistance for Personal Pets

Applicant Requirements:

• Must have a deep concern for the humane treatment and compassionate care of animals.
• Bachelor’s degree, with human resources, finance/accounting coursework, or equivalent certification.
• Two+ years of Finance and Human Resource experience. Non-profit experience a plus.
• Exceptional work ethic with excellent interpersonal, organizational, and planning skills. Ability to exercise independent judgment as appropriate and to work independently with little direct supervision.
• Demonstrated exemplary communication skills to include knowledge of interviewing techniques, public speaking, skill in writing and editing and ability to express thoughts orally in a clear manner. Will be required to communicate effectively with the public, Board of Directors, HSSJC administrative staff, veterinary, animal care and behavioral professionals, college students and faculty, members and donors etc. Must be able to work with various personalities, ethnicities, social and age groups, and maintain tact and professionalism at all times.
• Ability to build alliances with community organizations and agencies. Ability to establish and maintain effective working relationships with vendors.
• Ability to manage conflicts, disputes, and grievances.
• Ability to balance many tasks and be flexible in prioritizing workload.
• Demonstrated knowledge of local, state and federal regulations for the workplace.
• Proficient use of QuickBooks. Must be able to use common PC software programs including Word, Excel, Google Suite (Google Docs & Google Sheets) and database systems, to use the internet and email to communicate and gather information pertaining to HSSJC and shelter business, and must be able to use telephone, facsimile machine, as well as other common office equipment.
• Ability to operate a vehicle, valid driver’s license and clean driving record.

Financial & Accounting Duties:

• Designs, implements, and maintains all HSSJC accounting functions and controls.
• Maintains the reliability, verifiability, timeliness, usefulness, completeness and accuracy of all accounting transactions, processes, and systems.
• Prepares and monitors cash flow, donation processing, accounts receivable & accounts payable functions.
• Maintains all financial statements including but not limited to invoices, bank statements, credit card statements, and utilities.
• Maintains memorial donations and sends acknowledgement letters.
• Maintains fundraiser reports.
• Works with various vendors and applicable governmental agencies to execute fundraisers such as raffle mailings, in-person fundraisers and events, and online fundraising campaigns.
• Maintains Point of Sale system, enters daily revenue report into QuickBooks, and makes daily bank deposits.
• Maintains and complies with all financial and reporting requirements as described in Animal Control and Shelter Services contracts.
• Receives and processes all mail after the Executive Director has reviewed.
• Reconciles bank accounts, PayPal account & credit cards.
• Performs accounting, grant management, and financial planning and reporting tasks for various grants.
• Prepares interim financial statements, cash flow reports, fundraising reports, and budget analysis.
• Monitors and evaluates investment performance including the Community Foundation Endowment fund, along with investment advisors and the Board of Directors.
• Assists in preparing the annual budget, through cash flows, with input from the Leadership Team and Board of Directors.
• Timely preparation and completion of the annual financial review/audit and 990 with the CPA firm.
• Timely preparation and completion of quarterly taxes with CPA firm.
• Timely preparation of annual Entity Report and Business Entity Report.
• With input from the Leadership Team and assigned staff, researches and orders shelter supplies and assists with picking up orders/supplies at local stores.
• Maintains membership and donation databases.
• Works directly with the Leadership Team and Board of Directors to advance the objectives of the organization. This requires strong, professional, and proactive communication and excellent relationship building skills.
• Performs related tasks as assigned by the Executive Director.

Human Resource Duties:

• Provides payroll administration for all HSSJC employees including bi-weekly payroll and state and federal taxes.
• Supports the recruitment and staffing process by conducting phone screens, reference checks, scheduling and performing interviews, and maintaining candidate files.
• Guides new staff through the pre-employment process, ensures completion of all steps, including licensure and registration information if applicable.
• Prepares and maintains HR orientation materials for new staff.
• Provides human resource administration: new hire orientations, health & wellness offerings, direct deposit, unemployment, workers comp, OSHA log, PTO, grievances, etc.
• Maintains personnel files.
• Initiates 90 day and annual employee reviews with assistance from the Leadership Team.
• Researches, proposes, and implements with the guidance of the Board of Directors improvements to benefit offerings and HR policies and procedures.
• Keeps organization up to date on proper HR practices, with constant eye towards DEI (diversity, equity and inclusion).
• Performs related tasks as assigned by the Executive Director.