This position is responsible for agency-wide purchasing, including supplies and contracted services used in the provision of patient care and in the operation of administrative and patient care facilities (Approx. 35%). The position also performs some general accounting, bookkeeping and accounts payable functions to ensure accurate and timely recording of receipts and payment of obligations in accordance with all regulatory requirements and recognized standards of practice (Approx. 65%).
Reviews all direct patient care invoices for documented appropriateness, financial responsibility and prior authorizations and ensures prompt payment within provisions of existing contracts and CMS conditions of participation.
Reviews all administrative invoices to verify accuracy, appropriate approvals and accurate expense coding and provides timely payment of all approved invoices.
Compiles and reconciles data for entry into the general and subsidiary ledgers to maintain accurate and timely account balances. Enters payment invoices and journal entries into computer system. Closes accounting records and provides required monthly reports in a timely manner.
Coordinates the prompt deposit and accurate recording of all monies received and balances monthly collections to actual deposits.
Maintains adequate levels of cash in operating accounts to cover monthly disbursements.
Recommends and implements organization-wide cost control measures and related policy and procedure modifications.
Assists management in identifying trends or errors, omissions and inefficiencies and recommends appropriate resolution and/or process modifications.
Maintains adequate controls of medical and general office supplies and secures purchases in the most cost-effective means.
Negotiates contracts for facility services and non-routine medical supplies.
Approves all petty cash transactions according to organizational policy, maintains available cash according to policy and balances account at least once a quarter.
Supervises the Finance & Donations Specialist, Facility Maintenance Coordinators, Administrative Officer Leader, and Medical Supply Specialist and engages in all appropriate personnel functions for said employees which include coordination of job assignments.
Coordinates cash receipts, petty cash and payables activities performed at branch offices to ensure that transactions are properly and timely recorded in agency financial statements.
Monitors and manages corporate and vendor credits cards reviewing detail statements to insure proper company charges and timely payment of monthly bill.
Maintains confidentiality of patients and their families, co-workers, volunteers, and the organization always.
Adheres to the organization?s Standards of Conduct and HIPAA regulations
Reports any potential misconduct or violation of the organization?s Standards of Conduct, HIPAA regulations, or federal or state laws or regulations.
In coordination with the Facility Maintenance Coordinators, monitors facilities to ensure a clean, safe and well-maintained working environment.
Other duties as assigned to promote the efficiency and effectiveness of the organization.
Bachelor’s Degree in business administration (preferably in accounting) or equivalent experience with strong understanding of GAAP and accounting software
Minimum of 4 years of progressive accounting and leadership experience preferred
Experience with account reconciliations, receiving and processing payments, posting entries in the general ledger, and managing accounts payable
Intermediate to advanced knowledge of Excel
Valid NC driver’s license, reliable independent transportation, and current automobile liability insurance at limits required by the agency
Experience with a variety of office machinery and computer applications
Excellent organizational and communication skills, both written and verbal
Ability to maintain positive working relationships and courteous interaction with the public
Ability to manage and lead a small, functionally diverse team.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Ability to work independently and in a team environment.
Indoor office environment
Prolonged computer exposure
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