Hollingsworth & Vose Looking for Assistant Payroll Manager at East Walpole, Massachusetts Full Time

Date Posted	September 07, 2023
Industry	Payroll
Job Status	Full-time
Salary	Not Specified

Description:

H&V is a global leader in filtration and energy storage solutions. Our advanced materials are used in nearly every industry and touch every aspect of modern life. Wherever you work, live or travel, chances are an H&V solution is close by, contributing to a cleaner, healthier, more sustainable world. H&V serves the world from 13 strategically located facilities. Our footprint in the Americas, Europe and Asia lets us meet the unique requirements of global and regional customers efficiently, accurately and cost effectively, while capturing supply chain efficiencies. These advantages help make H&V a valuable partner and a true worldwide leader. Our success comes from our ability to adapt, our values and the people of H&V. We act with integrity, and we treat customers, partners and each other with dignity and respect. We live these values every day and could not have prospered for more than 200 years without them.

POSITION SUMMARY:

We are seeking an experienced and detail-oriented Assistant Payroll Manager to join our dynamic Finance team. The Assistant Payroll Manager will be responsible for overseeing all aspects of payroll processing, ensuring accurate and timely compensation distribution to our employees. The ideal candidate will have a strong understanding of payroll regulations, excellent organizational skills, and a commitment to maintaining the highest standards of accuracy and confidentiality.

ROLE & RESPONSIBILITIES:

Payroll Processing:

• Manage end-to-end payroll processing for all U.S. employees, including data input, verification, and validation of payroll information.
• Calculate wages, bonuses, commissions, overtime, shift differential and other forms of compensation accurately and in compliance with local, state, and federal regulations for both Union and professional employees.
• Review and reconcile payroll reports, addressing discrepancies and resolving any issues in a timely manner.

Compliance and Reporting:

• Ensure compliance with all payroll-related laws and regulations, staying up-to-date with changes in tax codes, labor laws, and other relevant legislation.
• Prepare and submit required payroll tax filings, such as W-2s, 1099s, and other relevant documents.
• Assist with audits and respond to inquiries from regulatory agencies as needed.

Record Keeping and Documentation:

• Maintain accurate and organized payroll records, both electronic and physical, ensuring data integrity and security.
• Develop and implement efficient record-keeping procedures to facilitate easy retrieval of historical payroll information.

Process Improvement:

• Continuously assess and improve payroll processes to enhance efficiency, accuracy, and overall effectiveness.
• Identify opportunities to streamline workflows and implement best practices within the payroll function.

Employee Support:

• Serve as the primary point of contact for employee payroll inquiries, addressing concerns and providing timely and accurate responses.
• Assist with onboarding new employees and providing payroll-related training to staff as needed.

 Systems:

• Manage and maintain ADP Workforce Now, ensuring data accuracy and system functionality.
• Collaborate with IT and ADP to troubleshoot and resolve technical issues related to payroll systems.

QUALIFICATIONS (EDUCATION/EXPERIENCE)

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent work experience).
• Minimum of 5 years of experience in payroll processing and management.
• Experience with ADP Workforce Now, ADP Workforce Manager and Workday strongly preferred.
• Past experience with Union payroll strongly desired.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements. Proficiency in using payroll software and relevant technology tools.
• Excellent analytical, organizational, and problem-solving skills. High level of attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Supervisory experience and ability to lead and motivate others. Ability to handle sensitive and confidential information with discretion.

Hollingsworth & Vose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

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