Historic Bethlehem Museum & Sites Hiring for Director of Finance Job at Bethlehem, PA Full Time

Historic Bethlehem Museums & Sites (HBMS) is looking for a talented Director of Finance to join its leadership team at a pivotal moment in our history. This senior role will play an instrumental role in helping us prepare our organization for the future. In February, the U.S. Department of the Interior submitted Historic Moravian Bethlehem as its first multi-national nomination to the World Heritage List. This is both a tremendous honor and the culmination of over twenty years of work within Historic Bethlehem Museums & Sites, our partner organizations, and the community.

Position Summary & Objectives

The Director of Finance is responsible for providing strategic leadership and direction as well as day-to-day management of all financial functions of the five separate 501(c3) organizations. As a member of the senior management team, the Director of Finance attends Executive Committee, Board of Trustees meetings, Finance, and when needed Strategic Planning.

The main objective for this position is to effectively lead Historic Bethlehem Museums & Sites (HBMS) finances, to ensure they support the HBMS mission and strategic plan.

Essential Functions and Responsibilities

• Prepare and maintain a record of income and expenses for operating, capital campaign, and endowment accounts
• Act as purchasing agent for insurance and organizational services
• Lead oversight of financial transactions from – Clover, E-Commerce,
• Administer and oversee employee health benefits, retirement plan and earned time off
• Review employee timesheets and manage bi-weekly payroll using online payroll vendor
• Monitor the cash position of the organization and ensure proper cash flow
• Manage the monthly bank reconciliations performed by the bookkeeper and keep track of all signing authorities on organizational accounts
• Monitor the collection and recording of accounts payable, accounts receivable (grants, donations, pledges, and all earned income) through Clover and QuickBooks
• Ensure accurate account coding and entry to the accounting system, Clover and Raiser’s Edge
• Prepare and present monthly operational and financial reports for review by the Executive Committee and Board of Trustees
• Prepares Treasurer’s narrative for Board meetings and provide P&Ls for committee meetings
• Prepare and provide financial information to meet the needs of the management team including customized financial reports, trend analysis, and budget projections to assist with improving earned income opportunities especially during the Christmas season
• Oversee and lead the annual budgeting and planning process in conjunction with the Senior Management Team and Finance Committee
• Update, document and implement all necessary business policies and accounting practices to improve the efficiency and financial controls of the finance and facilities departments to include electronic banking
• Prepare all files for the annual financial audit and coordinate audit activities with the outside accounting firm
• Review and ensure compliance with all contracts executed by HBMS
• Lead and manage the accounting responsibilities in order to meet organizational goals

Required Knowledge and Experience

• Bachelor’s Degree in accounting or related field
• 3-5 years’ financial management experience
• Financial management experience in a non-profit environment (preferred)
• Strong financial management acumen; knowledge of accounting procedures, budget administration and financial forecasting, analysis and reporting
• Advanced knowledge of QuickBooks and Excel
• Experience working with endowments (preferred)
• Willingness and ability to work weekends for special events and conducting the financial reporting for these events

Position Success Factors

• Strong relationship building skills to establish and maintain positive working relationships with internal colleagues, direct reports, vendors, donors, board members, visitors and community partners
• Superior communication skills to translate financial concepts and effectively collaborate with programming and fundraising colleagues who may not have finance backgrounds
• Strong detail orientation to ensure accuracy of financial records and reports
• Exceptional organizational skills and prioritization abilities to succeed in a fast-paced environment
• Personal qualities of integrity, credibility, professionalism, a commitment to lead by example and dedication to the mission of HBMS

Reporting Relationships:

The Director of Finance reports to the President/CEO and the VP/Managing Director.

This position is responsible for the supervision of the Bookkeeper

Work Environment and Physical Demands

Duties of this position are performed in an office setting as well as at various HBMS historical sites. The position frequently requires standing, sitting, bending, walking and climbing stairs. The position also requires the ability to lift or carry items weighing up to 50 pounds.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time.

HBMS considers individuals for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Type: Full-time

Pay: $60,000.00 – $80,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bethlehem, PA 18018: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)
• QuickBooks: 3 years (Required)

License/Certification:

• CPA (Preferred)

Work Location: One location