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ABOUT US
Hawai’i Health & Harm Reduction Center (HHHRC) provides harm reduction-focused services to marginalized populations in Hawai’i, including people living with and/or affected by HIV, hepatitis, substance use, homelessness, and the transgender, LGBQ, and the Native Hawaiian communities. HHHRC bridges gaps and helps individuals access essential resources such as housing, health care, entitlements, and treatment. We foster health, wellness, and systemic change in Hawai’i and the Pacific through outreach, care services, advocacy, training, prevention, education, and capacity building.
SUMMARY OF POSITION
The Finance Manager is responsible for overseeing and managing all financial functions within the organization. This position will coordinate with other members of the HHHRC Management Team, and lead the accounting team, to meet the fiscal requirements of the organization.
This is a permanent, full-time, exempt, salaried position with HHHRC located in Honolulu, Hawaiʻi. Expected hours of work are generally between 8:30am and 5:00pm, Monday through Friday, with some evening and weekend attendance required for agency events.
REPORTING RELATIONSHIP:
Reports to: Deputy Director – Operations
Supervises: Accounting staff, Billing Specialist, and Payroll Specialist
ESSENTIAL DUTIES & RESPONSIBILITIES:
Fiscal Oversight:
Analyze and present financial reports in an accurate and timely matter; clearly communicate monthly and annual financial statements; collate monthly reporting materials for all donor segments; and oversee financial, project/program and grant accounting.
Coordinate and lead the annual single audit and 990 tax filing processes; liaise with external auditors and the finance committee of the Board of Directors and assess any necessary changes.
Oversee and lead annual budgeting and planning process in conjunction with the Executive Team; administer and review all financial plans and budgets; monitor progress and changes and keep Executive Team abreast of the organization’s financial status.
Manage organizational cash flow and forecasting.
Implement a robust contracts management and financial management reporting system; ensure that the contract billing and collection schedule is adhered to, and that financial data and cash flow are steady and support operational requirements.
Manage and oversee all monthly accounting processes including bookkeeping, payroll management, invoicing, and financial tracking of restricted grants.
Update and implement as necessary business policies and accounting practices; improve the Finance Department’s overall policy and procedure manual.
Effectively communicate and present critical financial matters to the Board of Directors and its Finance Committee.
Ensure that HHHRC is in consistent compliance with the requirements of all local, state, and federal contracts and private funding sources, as well as applicable laws, regulations, and professional standards relative to all aspects of the fiscal affairs of a nonprofit corporation in the State of Hawaiʻi.
Oversee the proper maintenance, retention, and disposal of all financial files of the agency.
Perform periodic internal audits of the accounting office and all agency programs to ensure compliance with fiscal requirements and accounting standards.
Perform additional duties as needed and assigned. Duties are subject to change.
Supervision of Staff:
Hire, train, and supervise Accounting staff, Billing Specialist, and Payroll Specialist.
Manage the work of accounting staff to ensure adherence to generally accepted accounting principles (GAAP).
Conduct bi-monthly supervision with staff.
Conduct 90-day and annual staff performance reviews.
Ensure staff comply with GAAP and all HHHRC policies and procedures.
GENERAL RESPONSIBILITIES:
Contribute to a safe, creative, enthusiastic, and cooperative working environment for all.
Work as a team with other staff and support team members.
Maintain appropriate professional and ethical standards while serving as a representative of HHHRC.
Observe and comply with rules and regulations – such as HHHRC Code of Conduct, Drug-Free Workplace – and other administrative policies of HHHRC.
Abide by all policies and procedures of the HHHRC Health & Safety Program and the Quality Management Program.
Comply with HHHRC confidentiality policy, HIPAA requirements, cultural competencies, and rights to persons served, as well as CARF standards.
Demonstrate steadfast understanding of, and commitment to, the Mission, Vision, and Values of HHHRC.
WORKING CONDITIONS/PHYSICAL DEMANDS:
Indoors, air-conditioned office area.
Long hours sitting using office equipment and computers, which can cause muscle strain.
Regular use of computers keyboards, telephone, and operating office equipment.
Essential physical activities: standing, sitting, walking, finger dexterity, seeing, hearing, speaking, reaching above, at, and below shoulder, and frequent gripping of an object.
Occasional physical activities: stooping, bending, squatting, twisting body, and lifting.
Occasional lifting and carrying of supplies and equipment (up to 25 pounds).
REQUIRED QUALIFICATIONS:
Knowledge/Skills/Abilities:
Exceptional communication skills with the ability to effectively discuss fiscal issues with internal program management personnel, external funding and regulatory entities, the Executive Director, and the governing Board of Directors.
Ability to translate complex financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who may not have finance backgrounds.
Excellent interpersonal and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Capacity to effectively recruit, train, and supervise various levels of financial management personnel in accounting, reporting, and internal control related areas.
Ability to identify and investigate trends and potential issues and work with operational management to their resolution.
Superior computer and software skills and knowledge of, and with experience in, the selection and oversight of accounting and reporting software installations, negotiating with and maintaining relationships with software vendors, and in the use of such software.
Demonstrated ability to recruit, train, and supervise personnel who are responsible for the day-to-day operations of HHHRC’s fiscal, personnel, and program management affairs.
Capability to work well and thrive professionally in an atmosphere of significant diversity, working with marginalized populations.
Education/Experience:
Bachelor’s degree in finance, accounting, economics, business, or a related discipline.
At least six (6) years of financial, business and/or operations management experience.
Experience with QuickBooks and Microsoft Office suite; proficiency in Excel.
PREFERRED QUALIFICATIONS:
Master of Business Administration (MBA) or a Master’s in Finance.
Certified Public Accountants (CPA).
Experience in nonprofit sector.
REQUIRED WORK CARDS/CERTIFICATIONS:
COVID-19 Vaccination
TB Clearance
Hep B Clearance and/or Vaccination
Must pass Center for Medicare/Medicaid Services eligibility screening.
Hawaiʻi Health & Harm Reduction Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
