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Entertainment One Ltd. (eOne) is a talent-driven independent studio that specializes in the development, acquisition, production, financing, distribution and sales of entertainment content. As part of global play and entertainment company Hasbro (NASDAQ: HAS), eOne’s expertise spans across film and television production and sales; production, distribution and brand management of kids and family properties; digital content; and immersive and live entertainment. Through its extensive reach and scale, and a deep commitment to high-quality entertainment, eOne unlocks the power and value of creativity.
eOne brings to market both original and existing content, sourcing IP from Hasbro’s portfolio of 1500+ brands, and through a diversified network of creative partners and eOne companies including: international feature film distribution company Sierra/Affinity; unscripted television production companies Renegade 83, Daisybeck and Blackfin; live entertainment leaders Round Room Live; and award-winning emerging content and technology studio Secret Location.
Job Summary:
This position is responsible for all payroll functions to assure accuracy, timely completion and compliance with divisional and corporate policies, procedures and state regulations. The successful candidate will process and review the bi-weekly payroll and timesheets, calculate and maintain control totals to assure correctness of bi-weekly payrolls as well as weekly, quarterly, and annual payroll reports. The role supervises scheduling for payroll and labor data entry and maintains the records used to determine pay eligibility for days off. In addition, this position will issue manual payroll checks for non-standard payments, review status changes for proper classification and investigate and identify labor variances. Reconcile withheld taxes and gross earnings for quarterly tax reporting and annual W-2 processing for the US divisions.
Qualifications
Minimum 7 years payroll processing experience, preferably in a public, non-union, mid to large size company
APA CPP or equivalent certification required
Experience with Ultimate Software – UltiPro required
Experience with multi-state, multi-company payroll processing particularly CA
Proven background dealing with state and federal tax agencies to open/close, update accounts
Superior organization and follow-through skills
Excellent verbal and written communication ability
Able to work independently and self-audit
Extremely deadline oriented
Exceptional analytical skills
Professional presence
High degree of computer aptitude, advanced literacy in MS Office Suite, HRIS
High level of discretion with ability to maintain confidentiality requirements
Flexible personality
Flexible work hours required
Responsibilities
Payroll Administration
Ensure payroll is processed accurately to comply with divisional, corporate and government policies and procedures
Responsible for all or most aspects of payroll cycle for at least 8 multi-state, separate, biweekly payrolls for U.S. based companies (approximately 160 active employees, including hourly office staff) including planning, processing, reporting, auditing, compliance, record keeping, year-end reconciliation etc.
Timely, accurate submission of payroll tax and labor reports
Maintain calendar indicating scheduled pay dates, pay increase dates and eligibility dates for benefits programs
Communicate with employees about direct deposit, savings options, paycheck questions, variances
Calculate employee time worked, production, commission, bonus, other pay and other deductions from pay. Prepare employee deductions for each payroll
Liaise with managers to identify discrepancies regarding authorized overtime, shift differentials or reasons for absences either paid or unpaid
Monitor employee/manager entries of any required changes to employee information such as pay rates, salaries, change of address, withholding or regular deductions; ensure correct posting to UltiPro
Audit payroll reports to ensure changes were made and payroll is accurate before it is finalized; audit payroll register after processing
Interpret company policies and government regulations affecting payroll procedures.
Assist with preparation of government reports
Receives and processes child support deductions, garnishments and request checks for appropriate recipients of these funds
Monitor and maintain attendance and time records online
Prepare manual payroll checks as necessary
Coordinate reporting of 3rd party sick pay
Responsible for maintaining and reporting weekly hours for temporary staff to staffing companies
Follow-through with new hire and termination procedures, collect appropriate forms and notifications
Maintain HR department employee records including data entry, reporting, required pay notifications and filing
Maintain company state and federal tax records; liaise with UltiPro Tax Service and tax agencies to resolve issues, apply for and close or update tax accounts as needed
Audit, update and maintain payroll deduction code taxability with required legal changes in UltiPro system
Provide employees front line communication, training and assistance with HR website access and change procedures
Liaise with internal finance departments in US & Canada for payroll funding, auditing, reconciliation and reporting
Represent the department to provide records/reports during all internal and external audit procedures
General
Assist in general HR department projects as needed
Assist with data entry of master file changes in UltiPro
What you’ll be a part of…
Taking care: competitive health and dental coverage
Investing in your future: local defined contribution pension plans
Break time: free snacks and reduced hours in summer
Party time: office bar carts, after work drinks, holiday and summer parties, and sometimes just because
Be inspired: regular film screenings and opportunity to get involved in industry events
The office: modern facilities and in-house screening rooms
Build a better world: transcend entertainment to our corporate social responsibility activities. Plan a social event. Promote healthy lifestyles. Go green. Give back.
Grow: develop your career and shape your future
We thank everyone for their interest but only those candidates selected for an interview will be contacted.
Entertainment One is an equal opportunity employer that is committed to supporting diversity and inclusion within our work environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
